HR Analyst- HRIS/Payroll

Town of Fuquay-Varina•Fuquay-Varina, NC

3d•Onsite

About The Position

Performs responsible and complex technical and professional work in the administration, auditing, and processing of Town payroll personnel transactions. Responsible for entering, reviewing, and maintaining payroll-related personnel actions within HRIS/payroll systems, including salary changes, position changes, leave actions, deductions, supplements, and other compensation-related transactions. Work includes ensuring compliance with Town policies, Fair Labor Standards Act (FLSA), federal and state regulations, and established payroll procedures. Serves as a liaison between Human Resources, Finance, and departmental staff to ensure accurate and timely processing of employee pay and personnel data. Work requires a high degree of accuracy, confidentiality, independent judgment, and attention to detail. Work is performed under the regular supervision of the Human Resources Director.

Requirements

Thorough knowledge of personnel management, payroll administration, and benefit programs, including an understanding of FLSA and federal/state employment laws.
Ability to interpret, apply, and administer Town policies, procedures, and personnel regulations.
Proficiency in researching, analyzing, and auditing financial and personnel data to maintain accurate records and recommend streamlined workflows.
Working knowledge of HRIS/payroll systems, spreadsheet applications, and general office equipment.
Ability to accurately process payroll and personnel transactions within a governmental framework.
Strong communication skills (oral and written) and the ability to maintain strict confidentiality and exercise sound judgment.
Ability to manage multiple priorities and maintain a consistent, reliable attendance record to support critical payroll deadlines.
Must be able to perform the basic life operational skills of reaching, fingering, grasping, talking, hearing, and repetitive motions.
Frequent movement around the office area, file room, and other town worksites.
Must be able to perform medium work, exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to lift objects.
Must possess the visual acuity to prepare and analyze data and figures, perform accounting tasks, operate a computer terminal, and do extensive reading.
Any combination of education and experience equivalent to graduation from an accredited college or university with major coursework in Human Resources Administration, Public Administration, Finance, Accounting, Business Administration, or a related field.
Three (3) or more years of experience processing, auditing, and entering payroll, compensation, leave, attendance, and personnel-related transactions, including payroll processing and managing pay changes.
Considerable, progressively responsible experience in payroll administration, HR operations, HRIS/payroll systems administration, or related functions.
Working knowledge of payroll laws, regulations, policies, leave administration, attendance tracking, and payroll processing procedures.

Nice To Haves

Experience in public sector or local government HR/payroll
Five (5) or more years of experience processing, auditing, and entering payroll, compensation, leave, attendance, or personnel-related transactions
HR Certification: PSHRA-CP, PSHRA-SCP, PHR, SPHR, or Certified Payroll Professional (CPP)

Responsibilities

Applies technical and professional expertise to Human Resources and payroll administrative processes.
Serves as a resource for employees with complex compensation questions; researches and resolves payroll discrepancies with the appropriate party and puts practices or actions in place to avoid future issues.
Prepares, analyzes, verifies, and maintains payroll, personnel, and compliance records and reports.
Processes personnel actions and payroll transactions affecting employee status and compensation including payroll adjustments, retroactive pay, and final pay calculations
Processes payroll garnishments accurately and timely in accordance with court orders.
Maintain accurate records of employee payroll information such as salary changes in the personnel files.
Respond to employee inquiries and research payroll-related issues in a timely manner.
Interprets and applies personnel policies, payroll procedures, and applicable laws and regulations.
Conducts audits and supports compensation and classification-related activities.
Assists with system testing and process improvements.
Identifies opportunities to streamline payroll and HR operational workflows while maintaining accuracy, compliance, and effective service delivery.
Work requires confidentiality, attention to detail, sound judgment, and independent decision-making.
Calculate and process employee wages, bonuses, and supplements based on company policies and regulations.
Assist the Finance Department with audits to ensure proper payroll procedures and compliance with internal policies.
Maintain employee records in HRIS (e.g., NeoGov, New World ERP) ensuring accuracy and confidentiality.
Serves as the coordinator for the performance evaluation process.
Assists in developing and implementing personnel policies and procedures; assists departments in compliance.
Assists with the annual pay or market study, including notifications to employees.
Assist with onboarding and preboarding processes, including data entry, and document tracking, and keying new hires.
Analyzes complex employee issues and provides guidance as needed.
Maintains accurate records and files; prepares files for retention and destruction; maintains confidentiality.
Performs advanced functions in HRIS including system maintenance and creation of complex queries and reports.
Serve as a point of contact for employee payroll and HR inquiries.
Collaborate with HR, Finance, and departmental staff to resolve discrepancies.
Support cross-functional HR Operations initiatives and process improvements.
Prepares various correspondence, reports, forms, brochures, flyers, and other written materials.
Seeks professional development through training, meetings and other opportunities to serve the HR profession.
Performs related tasks as required.