House Coordinator

$17 - $26/Yr

University of Pennsylvania - Philadelphia, PA

- Entry Level

Philadelphia, PA

Educational Services

About the position

The House Coordinator (Administrative Assistant B) for Gregory College House supports the House Director in all administrative functions of the College House. This role includes financial processing and record keeping, supporting student workers, Resident Advisors (RAs) and residential faculty, supporting RA selection-related activities and student worker hiring processes, facilitating communications, and supporting aspects of residential life according to the goals of the College House. The House Coordinator also provides assistance to CHAS central and other House Offices as needed.

Responsibilities

• Process Ben Financial entries, place purchase orders, and assist in all financial paperwork/processes including the use of the Supplier Portal and Concur Travel and Expense system.
• Assist House Director in overseeing student payroll processes and Student Program Card accounts and express shipping.
• Provide other administrative support to the House Director such as management of the House Director's calendar and assistance with event logistics.
• Execute administrative projects such as RA move-in/training/transitions, house events, and scheduling advisees' appointments for the House Director.
• Coordinate House communications, including communications within the house and between CHAS central and the house.
• Manage maintenance of House website, calendar, listservs, bulletin boards, etc.
• Administrate and provide support for RA selection and student worker/managers processes.
• Manage College House Office, including office equipment and supplies.
• Collaborate with the Residential Services Manager and Building Administrator to arrange and coordinate space/guest access.
• May be required on occasion to run errands, carry packages or lift boxes weighing 25 lbs or less.

Requirements

• A High School Diploma or GED is required and 3 to 5 years of experience or equivalent combination of education and experience (preferably in a University setting).
• Strong oral and written communication skills; must have excellent proofreading/grammatical skills.
• Attention to detail and an ability to keep detailed records.
• Strong organizational skills and an ability to work on several projects at once, prioritize assignments, work independently and meet deadlines.
• Proficiency in Microsoft Office (Word, Excel, Powerpoint) and experience with email programs such as Outlook.
• Sound professional judgment and the ability to exercise discretion in working with confidential or sensitive matters.
• Ability to work effectively with diverse groups and individuals from all levels of the University.
• Knowledge of the University's financial systems desirable.
• Ability to lift 25 pounds or less.
• Some evening and weekend hours may be required.

Nice-to-haves

• Bachelor's Degree preferred.
• Knowledge of editing and or producing documents on the World Wide Web highly desirable.

Benefits

• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
• Tuition assistance for employees, their spouses, and dependent children.
• Generous retirement plans including Basic, Matching, and Supplemental retirement plans.
• Substantial time away from work during the year.
• Long-term care insurance for faculty and staff and eligible family members.
• Wellness and work-life resources.
• Professional and personal development resources.
• Access to a wide range of University resources and cultural activities.
• Discounts and special services for faculty and staff.
• Flexible work hours.
• Penn Home Ownership Services for eligible employees.
• Adoption assistance reimbursement for qualified expenses.