HIM Coordinator

Four Seasons, The Care You Trust•Flat Rock, NC

2d•Onsite

About The Position

The HIM Coordinator is responsible for processing, auditing, and managing hospice medical records to ensure compliance with documentation requirements. Their duties include processing new hospice admissions for non-clinical quality data, ensuring required certifications are complete, sorting, scanning, renaming, filing, and attaching documents in the EMR database, handling deaths, discharges, transfers, and revocations in the EMR database, processing medical records requests and process death certificates in the NC Dave system. They also track and manage recertifications, face-to-face requirements, physician orders, and care plans for signature while serving as a resource for staff needing access to medical records and ensuring accurate and timely documentation to support quality hospice care.

Requirements

Knowledge of HIPAA privacy policies
Excellent organizational skills
Excellent written, oral and collaborative communication skills
Excellent interpersonal skills
Excellent attention to detail and accuracy
Proficiency in MS Office: Outlook, Excel, Word
Ability to work independently with minimum supervision
Ability to work under pressure to meet deadlines
Ability to take initiative and utilize innovative techniques
Ability to interact with various departments throughout the organization
Ability to participate as a team player
Ability to plan, prioritize and coordinate daily tasks
Ability to bend, stoop, lift-up to 35 pounds, and sit for long periods of time
Associate's degree in health care related field or equivalent experience
2-3 years of work experience in the administrative, business or healthcare field
Valid Driver’s License and proof of valid automobile insurance

Responsibilities

Responsible for the supportive functions related to record management such as filing, data entry and retrieval, copying and provision of information to staff and others, and administrative support activities such as phone support
Maintain medical records in an organized fashion, including current and accurate electronic filing, annual purging and storage, and retrieval of records. Manage digital storage and processing of medical records and other documentation
Copy and distribute medical record information for appropriate staff according to agency policy and regulations
Responsible for reviewing patient charts and non-clinical documentation
Validate that required and regulated data within the patient’s record is correct and complete
Work with multiple departments to help ensure compliance with regulated documentation requirements; both organizationally and governmentally
Review patient records and check for timeliness, completeness and accuracy
Collaborate with Director regarding issues that may systemically impact areas such as compliance, accreditation, and service recovery concerns.
Perform other, yet similar, duties as assigned

Benefits

Competitive Salaries, Reviewed Annually
$0 Employee Premiums on Medical Insurance
Annual $600 Well-Care Benefit Towards Self-Care, Childcare, Pet Care, or Elder Care
Medical & Dental Insurance Benefits First of the Month after Hire
403B Retirement Plan with Employer Match
Generous Paid Time Off Package- 20+ Days of PTO Per Year
Up to 6 Paid Holidays
Employer Paid STD, LTD, & Life Insurance
Employer Paid Teletherapy & Telemedicine Coverage
Health & Dependent Care Flexible Spending Accounts
A Robust Employee Wellness Program
Up to $3k in Tuition Reimbursement Each Year