Healthcare Receptionist Administrative Assistant

BETHANY OF THE NORTHWEST•Everett, WA

41d•$22 - $26•Onsite

About The Position

If you are looking for a great place to work, a place where everyone is treated as an individual with care and respect, then JOIN the Bethany of the Northwest team! Bethany of the Northwest is a continuing care ministry, faith based, non-profit company, dedicated to enhancing the quality and dignity of life of those who we serve, out of love for God and neighbor. At Bethany of the Northwest, we genuinely believe in what we do, that taking care of our employees ensures that we can provide supportive care and nursing services to people of all backgrounds in our four Everett locations. We provide skilled and sub-acute nursing, assisted living and home health services designed to meet the physical, spiritual, social and psychological needs of elderly and disabled persons, many of which are vulnerable, low-income senior citizens that rely on Medicare/Medicaid for housing, food and medical services. The Receptionist/Administrative Assistant facilitates the efficient operation by performing a variety of clerical and administrative tasks.

Requirements

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.
High School diploma or equivalent require
Ability to read, write and communicate in English is required

Nice To Haves

Associate’s degree preferred
Three to five years of experience in an administrative role.

Responsibilities

Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Admission Packets and Tours for potential residents and their families
Attendance Awards – Tracking, drawings management
Maintains filing systems as assigned.
Tracking of employee mandatory training and continuing education credits
Notary Public – Obtains and maintain Notary certification
Recruitment – Works with HR to work in all aspects of recruiting, including job posting, attending job fairs, interview scheduling, etc.
Resident Surveys
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
Prepares agendas and schedules for meetings.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Maintains a system for recording expenses and the use of petty cash.
Performs other related duties as assigned.