Healthcare Admin Secretary

Fresenius - Hills Dales, KY

Full-time

Hills Dales, KY

Ambulatory Health Care Services

About the position

The position involves maintaining medical records and performing clerical duties in a healthcare facility. The role ensures proper management of patient charts and compliance with information release guidelines, while also facilitating communication and scheduling within the facility.

Responsibilities

• Answer telephones and route calls to the appropriate person.
• Monitor and distribute incoming mail, both email and postal delivery.
• Greet visitors and patients and conduct them to the appropriate location or person as needed.
• Maintain inventory of facility supplies and replenish as needed, including ordering staff uniforms and name tags.
• Compile and maintain medical records of both in-center and home patients according to company policies and regulatory requirements.
• Ensure patient confidentiality is maintained at all times.
• Store or dispose of obsolete files according to defined procedures and compliance regulations.
• Assist with Daily Validation reports/process.
• Coordinate facility accounts receivable and accounts payable functions, including creating POs and scanning relevant documents.
• Prepare lab slips and tube labels for blood work.
• Pack boxes for shipment to the appropriate laboratory.
• Assist in collecting data for facility reports, such as Continuous Quality Improvement reports.
• Assist with month-end reporting requirements and generate reports as needed.
• Audit records for ongoing compliance with medical records standards.
• Maintain accurate records of hospitalization and patient travel to facilitate scheduling and testing.
• Prepare medical records for facsimile or mail related to travel, transplant, and disability.
• Organize travel for patients by providing requested medical records.
• Coordinate transient patient paperwork and transfer placements with the Clinical Manager.
• Confirm admissions paperwork is completed and sent to designated departments.
• Assist with medical appointment referrals and scheduling.
• Assist with transportation coordination and referrals.
• Scan medical records into the Document Imaging program as needed.
• Ensure data entry is completed for government reporting related to ESRD.
• Prepare and type routine correspondence and reports as needed.
• Set up and maintain filing systems and basic databases.
• Complete forms and reports required by various company offices and outside agencies.
• Maintain facility calendar and daily schedule, including arranging meetings and scheduling appointments.
• Record minutes of meetings and provide documentation as needed.
• Make copies of correspondence and other documents as required by the manager.
• Assist with various basic personnel and administrative functions as needed.
• Act as a backup to other clerical staff in the office as needed.
• Centrifuge blood or refrigerate according to laboratory specifications after the draw is completed.
• Assist with laboratory work processes and post/enter lab results into the electronic database.

Requirements

• High School Diploma required.
• 0 - 1 year's related experience.
• Computer skills, specifically knowledge of word processing applications.
• Good communication skills, both verbal and written.