Healthcare Admin Secretary

Fresenius - Dunedin, FL

Full-time

Dunedin, FL

Ambulatory Health Care Services

About the position

The Healthcare Admin Secretary plays a crucial role in supporting the administrative functions of a clinical environment. This position involves performing a variety of clerical and secretarial duties under supervision, ensuring smooth operations within the healthcare facility. Key responsibilities include managing correspondence, scheduling appointments, maintaining filing systems, and assisting with patient-related administrative tasks.

Responsibilities

• Preparing and typing routine correspondence, form letters, and reports.
• Answering telephone and routing calls to the appropriate person.
• Greeting visitors and patients and conducting them to the appropriate location or person.
• Setting up and maintaining filing systems and basic databases.
• Completing forms and reports as required by various company offices and outside vendors.
• Recording the minutes of meetings and providing the resulting documents as necessary.
• Making copies of correspondence and other printed matter as required by the manager.
• Preparing purchase orders using the appropriate software application.
• Assisting with department/facility accounts receivable and accounts payable functions as needed.
• Distributing incoming mail.
• Maintaining calendar and daily schedules.
• Scheduling appointments and arranging meetings.
• Maintaining inventory of necessary office forms and supplies.
• Assisting with various basic personnel administrative functions as needed.
• Acting as backup to other clerical personnel in the office as needed.
• Assisting in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
• Assisting with month-end reporting requirements.
• Assisting in auditing records for ongoing compliance with medical records standards.
• Maintaining accurate records of hospitalization, patient travel, etc.
• Preparing medical records for facsimile or mail related to travel, transplant, disability, and others.
• Organizing travel for patients by contacting and providing requested medical records.
• Coordinating with transient patient paperwork.
• Coordinating transfer placements and confirmations along with Clinical Manager.
• Confirming admissions paperwork is completed and sent to designated departments.
• Assisting with medical appointment referrals and scheduling.
• Assisting with transportation coordination and referrals.
• Ensuring data entry has been completed for Crown Web.

Requirements

• High School Diploma required.
• Minimum 6 months relevant experience without a degree or 0-6 months experience with an Associate degree or secretarial school.
• Working knowledge of computers with Microsoft Word, Excel, and PowerPoint preferred.
• Good verbal communication skills.
• Pleasant telephone manner.