Grants Coordinator

Town of Camp Verde•Town Hall, AZ

About The Position

Under the direction of the Town Manager, this position is responsible for supporting the Town of Camp Verde’s grant development, administration, compliance, and reporting activities. This role involves researching funding opportunities, assisting with grant application preparation and submission, coordinating post-award grant management, and supporting departments in meeting programmatic, financial, and compliance requirements. The Grants Coordinator acts as a resource for various Town departments, including public works, community development, finance, administration, and other service areas, to identify funding opportunities that align with Town priorities, capital improvement needs, infrastructure projects, and community goals. The Town Core Values of P.A.C.E. (Professionalism, Accountability, Community, and Excellence) are expected to be followed by every Town Employee. This is a single professional-level class within the Town Manager’s Office, performing routine project, analytical, and support duties related to grant development, administration, and compliance.

Requirements

Must possess State of Arizona Driver's license
Knowledge of grant research, writing, application development, administration, compliance, and reporting practices.
Knowledge of federal, state, regional, and foundation grant programs relevant to municipal government.
Knowledge of grant lifecycle management, including pre-award planning, application development, award acceptance, implementation, monitoring, reporting, reimbursement, and closeout.
Knowledge of public sector budgeting, procurement, financial documentation, and contract administration principles.
Knowledge of federal and state compliance requirements related to grants, including documentation, reporting, civil rights, procurement, environmental review, and record retention.
Knowledge of project management principles and practices.
Knowledge of municipal government operations, public infrastructure needs, capital improvement planning, and community development priorities.
Knowledge of data collection, performance measurement, and outcome reporting.
Proficiency in Microsoft Office applications and standard office technology.
Skill in writing clear, persuasive, and compliant grant applications.
Skill in reviewing and editing technical documents, budgets, reports, and correspondence.
Skill in researching and analyzing grant opportunities, eligibility requirements, and funding guidelines.
Skill in organizing multiple projects, deadlines, grant requirements, and reporting schedules.
Skill in communicating clearly and professionally with Town staff, elected officials, funding agencies, consultants, community partners, and the public.
Skill in establishing and maintaining effective working relationships across departments and with external partners.
Skill in interpreting and applying grant regulations, policies, procedures, and funding requirements.
Skill in tracking expenditures, deliverables, match requirements, deadlines, and performance measures.
Skill in maintaining accurate records and documentation for monitoring, reporting, and audit purposes.
Skill in problem-solving, prioritizing tasks, and working independently with attention to detail.
Graduation from an accredited college or university with a Bachelor's Degree in Public or Business Administration, or a related field.
Considerable (3 - 5 years) responsible experience in research, finance, or public administration, including experience in grant administration, grant management, grant coordination, obtaining funding for grants projects and programs, and grant writing.

Responsibilities

Researches and identifies federal, state, regional, foundation, and other grant funding opportunities that align with the Town’s priorities, strategic goals, capital improvement plans, infrastructure needs, and community development objectives.
Coordinates the development, review, and submission of grant applications, ensuring accuracy, completeness, and compliance with all applicable requirements, deadlines, and funding guidelines.
Writes, reviews, and edits grant narratives, project descriptions, budgets, letters of support, resolutions, and other application materials.
Provides technical assistance and guidance to Town departments in grant proposal preparation, project development, funding research, and grant readiness.
Assists departments in identifying eligible projects, developing scopes of work, estimating project costs, and gathering documentation needed for grant applications.
Establishes and maintains grant files, tracking systems, calendars, and internal procedures to support effective grant administration and compliance.
Monitors grant awards to ensure compliance with federal, state, local, and funder-specific requirements, including reporting, procurement, financial documentation, performance metrics, and closeout requirements.
Tracks grant-funded project progress, expenditures, deadlines, deliverables, match requirements, and reporting obligations.
Coordinates with Finance staff to monitor grant budgets, reimbursement requests, expenditure documentation, and financial reporting.
Prepares and submits required programmatic reports, performance updates, reimbursement documentation, closeout reports, and other grant-related correspondence.
Assists with post-award grant administration, including contract review, award acceptance documentation, project tracking, reporting, and communication with grantors.
Supports compliance with applicable federal and state regulations, including procurement standards, civil rights requirements, environmental review requirements, record retention, and audit documentation.
Develops and maintains systems for gathering data, performance measures, project outcomes, statistics, and other information required by grant agreements or Town leadership.
Serves as a resource to staff regarding grant requirements, allowable costs, documentation standards, reporting expectations, and funding source requirements.
Assists with internal grant training, workshops, and guidance for Town staff as needed.
May assist with grants related to transportation, infrastructure, water and wastewater, parks and recreation, public safety, housing, community development, economic development, hazard mitigation, and other Town priorities.
Supports the Town’s policies, goals, and objectives and works collaboratively with management, staff, partner agencies, and community stakeholders to ethically and effectively achieve project outcomes.
Maintains confidentiality, professionalism, and accuracy in all grant-related work.
Performs other related duties as assigned or required.