GME Program Administrator 1

Baylor Scott & White Health - Ennis, TX

Full-time - Entry Level

Ennis, TX

Hospitals

About the position

The Graduate Medical Education (GME) Program Administrator 1 plays a crucial role in overseeing the GME training program in collaboration with the Program Director and the GME Office. This position is responsible for all administrative functions related to the GME Office, ensuring compliance with accreditation standards, and supporting residents and fellows throughout their training. The role involves managing various operational tasks, facilitating recruitment, and maintaining program documentation to uphold the quality and integrity of the training program.

Responsibilities

• Perform all administrative and operational tasks for the training program, assisting the Program Director and residents/fellows as needed.
• Manage conference schedules, in-training exams, program committee meetings, and record minutes.
• Generate and examine program data reports and create action plans for improvement.
• Develop knowledge of ACGME policies and procedures, providing guidance on accreditation and program management.
• Ensure all incoming residents are prepared for their clinical training by coordinating with the GME Office for onboarding documentation.
• Serve as a liaison between internal and external agencies to ensure compliance with the onboarding process.
• Organize recruiting efforts for potential residents and fellows, reviewing applications and scheduling interviews.
• Maintain the program website and complete duties throughout the Institutional/Specialty Matching process.
• Monitor the GME Program budget and adhere to institutional policies on travel and business expenses.
• Serve as the purchaser for the program, ordering supplies and processing invoices for payment.
• Ensure accuracy and completeness of ACGME WebADS data and surveys.
• Enter all residents/fellows into the residency management suite and ensure compliance with documentation and credentialing requirements.
• Monitor and track duty hours for violations and address concerns related to the clinical learning environment.
• Initiate process improvement and lead complex projects to meet program goals.

Requirements

• Associate's degree or 2 years of relevant work experience.
• 1 year of experience in a related field.
• Exceptional social and communication skills.
• Ability to communicate professionally in all forms of communication.
• Strong organizational skills and ability to multi-task.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access).
• Willingness to learn and become proficient in other software programs.
• Ability to work autonomously and be a self-starter.

Nice-to-haves

• Proficiency in ERAS (Electronic Residency Application System) and NRMP (National Resident Matching Program).
• Active participation in GME Team Huddles and attendance at GMEC Meetings.

Benefits

• Immediate eligibility for health and welfare benefits.
• 401(k) savings plan with dollar-for-dollar match up to 5%.
• Tuition Reimbursement.
• PTO accrual beginning Day 1.