22171 - General Accounting Mgr

Virginia Department of Transportation•Richmond, VA

4d•$81,372 - $132,230•Onsite

About The Position

Manage and direct fiscal operations functions as assigned, including maintenance and communication of processes, policies and reporting. Ensure VDOT compliance with Commonwealth Policies and Procedures, GAAP, and State and Federal laws. Provide research and analysis on financial activity on a periodic basis. Propose process improvements and policy or process changes as needed. Performance reporting and auditing as needed. Oversight and management of VDOT Fiscal Division’s General Accounting and Cash Receipts sections. Coordinate periodic accounting functions to include cash receipts, deposit review & approval, banking services, fiscal analysis, fluctuation analysis, journal entry review and positing, agency to agency transfers, reconciliations, and consult on accounting treatments to ensure compliance with Generally Accepted Accounting Principles (GAAP), and Commonwealth’s accounting policies and procedures. How you will contribute: Accounting Operations: Manage and direct general accounting operations, toll facility funds, Transportation Trust Funds, Highway Maintenance and Operations Fund and Bond funds. Provides general accounting guidance to VDOT executive management, financial staff, accounts and other users of VDOT financial data. Collaboration: Collaborate as necessary with Accounts Receivable, Project Accounting, and Financial Reporting to determine new or updated work processes within the General Accounting and Cash Receipts sections. Documentation, Internal Controls, and ARMICS: Ensure a timely and complete response to all management and auditor requests for information. Read, interpret, and respond to interpretations of Code of Virginia requirements, Commonwealth procedures, policy, or directives issued internally or externally (e.g., DOA, Taxation, localities, State agencies) pertaining to assigned areas. Ensure proper file documentation and record retention standards are consistently implemented across the team for ease of retrieval. Documentation: Responsible for administering and documenting all chart field maintenance changes and the system monthly and yearly closing function. Legal Compliance: Coordinate the initiation and classification of assigned financial transactions and accounting treatments in accordance with GAAP, State, and VDOT policies and procedures to ensure compliance with state and federal directives and regulations. Program Management: Manage and direct assigned programs within General Accounting and Cash Receipts. Ensure all activities comply with all applicable laws, regulations, standards, and policies. Identify areas for process improvement and work to implement as appropriate. Reconciliation Processing: Oversee the cash receipts, journal entry and reconciliation operations. Provide guidance to ensure the safeguarding of checks and cash. Ensure the deposits and recording of monies are done in accordance with Commonwealth policies and procedures. Risk Management: Ensure that the Agency Risk Management and Internal Control Standards (ARMICS) documentation is updated as it relates to the General Accounting and Cash Receipts functions. Special Assignments: Perform other administrative or special project related duties as assigned. Exhibit professional level of courtesy and customer service in all interactions. Design, implement, and document new work processes to improve efficiency and effectiveness. Staff Development and Training: Provide technical assistance and training for staff. Encourage knowledge sharing and cross-training of various general accounting processes. Work with other sections of Fiscal Division to ensure understanding of general accounting principles and ensure timely and accurate data through financial system queries and reports to enhance operations.

Requirements

Ability to analyze and understand complex financial data, prepare detailed summary financial reports or statements and resolve financial problems.
Ability to communicate effectively orally and in writing and provide good customer service to internal and external customers.
Ability to develop and present technical training.
Ability to manage multiple priorities and meet due dates.
Ability to prepare financial reports.
Ability to work as a team player.
Ability to work with minimal to no supervision.
Knowledge and ability to apply accounting principles and practices, internal controls, risk assessments, determining gaps, and minimizing risk in financial operations
Knowledge of Generally Accepted Accounting Principles, governmental accounting principles and practices, and federal Super Circular Regulations.
Knowledge of VDOT's financial accounting system or other ERP based financial system.
Knowledge of office practices and procedures.
Knowledge of project accounting concepts to include research, analysis, and reconciliation techniques.
Knowledge of transportation project accounting.
Skill in carrying out progressively responsible accounting functions.
Skill in the use of computers and software applications to include Microsoft Office 365.
Skill in training, supervising, and setting the direction of accounting staff towards the accomplishment of goals and objectives.
Ability to analyze and interpret financial data.
Ability to communicate effectively both orally and in writing.
Ability to manage and supervise staff.
Knowledge of GAAP.
Knowledge of accounting principles and practices.
Knowledge of office practices and procedures.
Skill in the use of computers and software applications to include financial management systems.

Nice To Haves

A combination of training, experience or education in Accounting, Finance, Business Adminstration, or related field desired.
CPA certification.
Experience in transportation project accounting.
Experience preparing in-depth and multi-faceted financial reports.
Progressively responsible experience related to analyzing and interpreting sophisticated financial data.

Responsibilities

Manage and direct fiscal operations functions as assigned, including maintenance and communication of processes, policies and reporting.
Ensure VDOT compliance with Commonwealth Policies and Procedures, GAAP, and State and Federal laws.
Provide research and analysis on financial activity on a periodic basis.
Propose process improvements and policy or process changes as needed.
Performance reporting and auditing as needed.
Oversight and management of VDOT Fiscal Division’s General Accounting and Cash Receipts sections.
Coordinate periodic accounting functions to include cash receipts, deposit review & approval, banking services, fiscal analysis, fluctuation analysis, journal entry review and positing, agency to agency transfers, reconciliations, and consult on accounting treatments to ensure compliance with Generally Accepted Accounting Principles (GAAP), and Commonwealth’s accounting policies and procedures.
Manage and direct general accounting operations, toll facility funds, Transportation Trust Funds, Highway Maintenance and Operations Fund and Bond funds.
Provides general accounting guidance to VDOT executive management, financial staff, accounts and other users of VDOT financial data.
Collaborate as necessary with Accounts Receivable, Project Accounting, and Financial Reporting to determine new or updated work processes within the General Accounting and Cash Receipts sections.
Ensure a timely and complete response to all management and auditor requests for information.
Read, interpret, and respond to interpretations of Code of Virginia requirements, Commonwealth procedures, policy, or directives issued internally or externally (e.g., DOA, Taxation, localities, State agencies) pertaining to assigned areas.
Ensure proper file documentation and record retention standards are consistently implemented across the team for ease of retrieval.
Administering and documenting all chart field maintenance changes and the system monthly and yearly closing function.
Coordinate the initiation and classification of assigned financial transactions and accounting treatments in accordance with GAAP, State, and VDOT policies and procedures to ensure compliance with state and federal directives and regulations.
Manage and direct assigned programs within General Accounting and Cash Receipts.
Ensure all activities comply with all applicable laws, regulations, standards, and policies.
Identify areas for process improvement and work to implement as appropriate.
Oversee the cash receipts, journal entry and reconciliation operations.
Provide guidance to ensure the safeguarding of checks and cash.
Ensure the deposits and recording of monies are done in accordance with Commonwealth policies and procedures.
Ensure that the Agency Risk Management and Internal Control Standards (ARMICS) documentation is updated as it relates to the General Accounting and Cash Receipts functions.
Perform other administrative or special project related duties as assigned.
Exhibit professional level of courtesy and customer service in all interactions.
Design, implement, and document new work processes to improve efficiency and effectiveness.
Provide technical assistance and training for staff.
Encourage knowledge sharing and cross-training of various general accounting processes.
Work with other sections of Fiscal Division to ensure understanding of general accounting principles and ensure timely and accurate data through financial system queries and reports to enhance operations.