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Willamette Lutheran Retirement Community - Keizer, OR

posted about 1 month ago

Full-time - Entry Level
Keizer, OR
51-100 employees
Nursing and Residential Care Facilities

About the position

The Front Desk Receptionist & Admin Assistant at Willamette Lutheran Retirement Community plays a crucial role in managing the busy front desk operations. This full-time position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment while providing excellent service to residents and visitors.

Responsibilities

  • Greet and assist residents and visitors at the front desk.
  • Answer multi-line phone calls and direct them appropriately.
  • Operate office equipment including fax machine, postage machine, photocopier, and scanner.
  • Sort and distribute daily mail and forward past resident mail weekly.
  • Track, order, and stock all office supplies.
  • Create posters, menus, and other items as needed.
  • Maintain up-to-date calendars for room use and events.
  • Update resident face sheets and maintain mailing lists.
  • Provide support for all department managers promptly.
  • Perform weekly accounts payable and receivable data entry for accounting in SAGE by a set timeframe.

Requirements

  • Office experience required with a focus on reliability.
  • Strong organizational skills with attention to detail.
  • Ability to multitask and prioritize in a fast-paced environment.
  • Proficient in Microsoft Excel, Word, Publisher, and Outlook.
  • Experience with SAGE accounting software is helpful.
  • Must be able to communicate clearly with seniors and assist them when needed.
  • Must pass a drug screen prior to employment and be COVID vaccinated or willing to get vaccinated.

Nice-to-haves

  • Experience in a retirement community or similar environment.

Benefits

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance
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