Fiscal Administrative Officer

Yolo County (CA) - Woodland, CA

Full-time - Mid Level

Woodland, CA

Executive, Legislative, and Other General Government Support

About the position

The County of Yolo is recruiting to fill one (1) regular, full-time position in the class of Fiscal Administrative Officer. The position exists with the Department of Community Services. The ideal candidate will have a solid background in leadership, mentoring, working with diverse teams, as well as experience working with program subject matter experts that do not have a fiscal background. Someone that can produce results quickly in a fast-paced environment without sacrificing accuracy. Strong written and verbal communications skills are necessary, such as boiling complex data down into easily understandable information and visual aids. The ideal candidate will have the ability to guide any interfaces/system change discussions for the fiscal division. Additionally, someone who can lead and inform staff on how improvements can be made or suggestions for utilizing tools to improve work quality and efficiency.

Responsibilities

• Plans, directs, coordinates, and reviews the fiscal and administrative work of the department; assigns work activities and projects; monitors work flow; reviews and evaluates work products, methods, and procedures; meets with staff to identify and resolve problems.
• Oversees and participates in the fiscal and accounting functions of the department, including the development and monitoring of the department's annual budget; approves transactions such as journal entries, purchase orders, payments, invoices and/or claims; reviews and monitors account analysis and reconciliation.
• Directs, coordinates and/or participates in various administrative services for the department including grant management, contract administration, information technology support, facilities management, personnel and payroll, and/or general office management.
• Oversees and participates in the completion of a variety of studies; supervises research activities; evaluates and analyzes department goals/objectives and legal mandates; analyzes existing and proposed legislation and directives to determine their impact on budgetary, fiscal, and/or operational functions of the department; prepares digests for management.
• Participates in the development and implementation of goals, objectives, policies, performance measures, and priorities for assigned programs; recommends and administers policies and procedures.
• Develops and implements management systems, procedures, and standards for program monitoring and evaluation; identifies opportunities for improving service delivery methods and procedures; recommends and/or implements improvements.
• Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
• Coordinates the fiscal and administrative work of the department with other divisions, departments, and outside agencies and individuals; serves as an advisor to department management on fiscal, operational, and administrative matters; acts as a representative for the department where appropriate.
• Prepares department submissions to the Board of Supervisors, including Board letters, budget proposals, etc.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field.
• Performs related duties as assigned.

Requirements

• A Bachelor's Degree or higher from an accredited college or university in Business Administration, Public Administration, Accounting, Finance, Economics, or a closely related field.
• Five (5) years of responsible, professional experience performing administrative, budget management, fiscal and/or program analytical work, including a minimum of two (2) years of supervisory experience.
• Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher.