Financial Systems Administrator (WMS2)

State of Washington•Thurston County – Olympia, WA

1d•Hybrid

About The Position

The Department of Licensing (DOL) is seeking a Financial Systems Administrator to oversee all system requirements gathering, end-to-end testing, change management, and technical training as system changes or upgrades impact accounting functions. This role is crucial for ensuring the accuracy and timeliness of financial reporting and operations within the agency, especially during the transition to the OneWA statewide system. The Financial Services Office supports the agency's core business and financial activities, ensuring financial stability and providing fiscal management. The DOL is a highly visible state agency and a significant revenue generator, serving millions of residents annually.

Requirements

Ten (10) years of combined professional experience in budgeting, accounting, auditing, or financial reporting, with a concentration in the Accounts Receivable and Billing arena.
20 semester/30 quarter hours of accounting coursework or closely related field.
Ability to demonstrate time management and multi-tasking skills, with the ability to prioritize tasks.
Excellent oral and written communication skills with the proven ability to influence stakeholders, sponsors, and team members on the vision, goals, and objectives of the project.
Ability to actively communicate to managers, peers, and subordinates in a timely manner.
Ability to identify and resolve conflict in a timely manner; establish a compelling rationale for resolving conflict, emphasizing benefits for the individual, team, and organization.
Ability to focus conflicting parties on their shared goals.
Ability to maintain stable performance under pressure or opposition (varied demands, new and ambiguous situations); handles stress in a manner acceptable to others and the organization.
Ability to create structure, boost productivity, and prioritize tasks that must be accomplished, delegated, postponed, or eliminated.
Decision-making skills: ability to identify and understand problems and opportunities by gathering, analyzing, and interpreting information; ability to choose the best course of action by establishing clear decision criteria, generating and evaluating alternatives, and making timely decisions.
Ability to manage both people and activities proactively (analyze, assess, and alleviate potential disruptions before they occur).
Ability to view the "big picture" of project goals and vision, while performing detailed tasks.
Ability to structure work efficiently; clarify roles and responsibilities of team members; ensure necessary steering, review, and support functions are in place.
Ability to set direction and use interpersonal influences to gain alignment/agreement.
Embody and exemplify respect, trust, diversity, equity, and inclusion, all with an eye toward growing our culture of belonging.
Take action to learn and grow.
Take action to meet the needs of others.
Strong organizational skills.
Knowledge of the financial system being transformed and an understanding of how the process/system integrates with other processes and initiatives.
Ability to work in-person two days a week or more as business needs arise.
Ability to travel overnight and out of state.

Nice To Haves

Master’s degree.
24 semester/36 quarter hours of accounting coursework.
Certification as a public accountant.
Eight years of professional experience in finance arena, specifically Accounts Receivable and Billing experience.
In-depth familiarity with Washington State laws, regulations, and administrative/accounting policies and generally accepted accounting principles (GAAP).
Project management experience or certification.

Responsibilities

Establish, manage, and participate in the agency’s entire accounting functions and system modernization efforts.
Work closely with Subject Matter Experts (SMEs), product managers, business analysts, the OneWA project team, and vendors.
Serve as the Financial Services Office’s point of contact for systems changes, reporting updates to the Chief Financial Officer.
Actively monitor systems change requests, ensuring proper prioritization and timely clarification for programmers.
Provide assistance to accounting staff utilizing leadership, technical policy, and process expertise.
Provide primary oversight and responsibility for the financial component of business technology applications.
Develop proficient knowledge of accounting aspects of financial systems to train others.
Facilitate routine training sessions with staff.
Lead, facilitate, and document a shared understanding of business problems for Finance and other divisions.
Provide solutions and determine the scope of projects for Enterprise systems used statewide.
Create and facilitate a testing plan to ensure data integrity after major systems updates.
Manage the development of specific training material to support changes in statute, rule, advances in technology, or to meet operational demands.