Finance & Purchasing Coordinator

Nashville Record Pressing•Nashville, TN

4d•Onsite

About The Position

The Finance & Purchasing Coordinator is responsible for supporting the organization's financial and procurement operations through accurate data entry, purchase order administration, invoice processing, accounts payable support, record maintenance, and basic bookkeeping functions. This position serves as a key liaison between vendors, internal departments, and the finance team to ensure timely purchasing, accurate financial records, and efficient administrative support.

Requirements

High school diploma or equivalent required.
Minimum of 2 years of experience in purchasing, accounts payable, bookkeeping, administrative support, or a related role preferred.
Understanding of basic accounting and bookkeeping principles.
Knowledge of purchasing and procurement processes.
Strong data entry skills with a high degree of accuracy and attention to detail.
Proficiency in Microsoft Office, particularly Excel.
Strong organizational and time management skills.
Ability to manage multiple priorities and meet deadlines.
Excellent communication and customer service skills.
Ability to maintain confidentiality of financial information.

Nice To Haves

Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
Experience in a manufacturing environment is a plus.
Experience with ERP, purchasing, or accounting software preferred.

Responsibilities

Create and process purchase orders in accordance with company policies and procedures.
Coordinate the purchase of materials, supplies, equipment, and services to support operational needs.
Maintain vendor records, pricing information, and purchasing documentation.
Communicate with vendors regarding orders, delivery schedules, invoices, and payment inquiries.
Monitor open purchase orders and follow up on outstanding deliveries.
Assist with obtaining quotes and comparing vendor pricing when requested.
Ensure purchasing records are accurate and up to date.
Process vendor invoices and ensure proper coding and documentation.
Support accounts payable functions, including invoice matching and payment preparation.
Perform accurate data entry into accounting and ERP systems.
Maintain financial records, files, and supporting documentation.
Assist with account reconciliations and monthly financial reporting activities.
Support bookkeeping activities, including recording transactions and maintaining financial records.
Prepare and distribute routine financial reports as requested.
Maintain organized electronic and physical filing systems.
Assist with audits by gathering supporting documentation and records.
Respond to internal and external inquiries regarding purchasing and payment status.
Support continuous improvement efforts related to purchasing and financial processes.
Perform other duties as assigned to support business operations.