Facilities Supervisor

$22,713 - $29,098/Yr

City of Evanston, IL - Evanston, IL

Part-time

Evanston, IL

Executive, Legislative, and Other General Government Support

About the position

Under the direction of the Division Manager or his/her designee, this position is responsible for direct customer service; performing multiple tasks related to daily operations; including office support and program support; maintenance and general functions of and within the Community Center. Work schedule will primarily be evenings, weekends, and some holidays as necessary to complete job responsibilities.

Responsibilities

• Assist with opening and closing of the building/facility including opening, closing, and locking doors and windows according to steps outlined in staff manual and written documents.
• Responsible for supervising and maintaining an orderly atmosphere in the entire building and grounds including hallways, rooms, gymnasium, kitchen, fitness rooms and/or rentals and washrooms and occasional outside supervision.
• Provides administrative, professional and technical guidance to subordinates as needed, which includes the responsibility for office supervision, in the absence of full-time representation, including answering phone calls, completing registrations for programs, typing assignments, project completion and/or follow-up, and handling patron inquiries both politely and efficiently.
• Provide supervision to PT Custodians, Recreation Instructors and Program Assistants in the absence of full-time staff in addition to supporting management initiatives to maintain a safe, clean community facility.
• Maintain facility usage schedules by monitoring scheduled in-house programs and room rental agreements, including setting up and break down tables, chairs, and recreational equipment for scheduled activities in the assigned property.
• Oversee programs and activities in various rooms including, at Fleetwood Jourdain Center, computer gymnasium, fitness rooms, multipurpose rooms, and/or rentals and Gibbs Morrison Cultural Center.
• Helps promote programs of the center and department.
• Maintain accounts receivable transactions (registrations/receipts) and reports using RecTrac system and other computer applications of the city. Adhere to City of Evanston cash handling procedures.
• Inform management of unsafe conditions and needed repairs to lighting, heating, and physical structure. Perform minor repairs to equipment as required.
• Complete accident and/or incident reports and communicate problem situations with supervisors (including customer relation issues, injuries, employee relations, and/or security concerns).
• Performs duties to ensure that the exterior and interior areas of the building and grounds are well maintained, which may include light custodial duties if necessary, such as garbage removal, sweeping, mopping, wiping, cleaning tables and windows, minor repairs, etc.
• Maintain supplies and equipment inventories.
• Provides public customer service in high demand situations and dispute resolution, including just serving as a customer representative in terms of customer support.
• May perform other duties as assigned.

Requirements

• Must possess a high school diploma or GED and three (3) or more years of work experience in office management/facility maintenance, including two (2) or more years of progressively responsible and supervisory experience.
• Must possess a valid driver's license and a safe driving record.
• Must be willing and able to obtain First Aid/CPR/AED certification within 6 months of employment.
• Knowledge of the materials, methods, tools, and equipment used in the field of custodial/facility maintenance including but not limited to brooms, brushes, mops, floor buffers, vertical lift, snow blower, vacuum cleaner, rake, mop, hand tools, hammer, screwdriver, cleaning cloths, detergents, measuring containers, and solvents.
• Knowledge of the hazards and precautions of the equipment and chemicals used.
• Knowledge of methods, techniques, materials, equipment, and safety precautions used in recreational facilities, including ability to understand athletic program needs.
• Ability to operate hand and power tools in a safe and effective manner.
• Ability to read and apply instructions for the safe application of chemicals and/or cleaning supplies.
• Ability to establish and maintain effective working relationships with supervisors, co-workers, and the public.
• Ability to greet the public in a courteous manner.

Benefits

• Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for range.