About the position
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. UW Facilities manages the University's buildings, infrastructure and land, with more than 1,100 employees in a variety of fields. The Asset Management group includes Capital & Space Management, Real Estate, Sustainability and other teams responsible for planning and workload management. The Operations group includes Project Delivery, Maintenance & Construction, Campus Utilities & Operations, Building Services, Transportation Services and Safety. Supporting these groups are the Business Intelligence & Information Technology group and the Finance & Administration group. Asset Management has an outstanding opportunity for a Facilities Planner / Account Manager. The Facilities Planner/Account Manager is fundamental to the continuing development and enhanced utilization of the University's physical infrastructure, campus space, and amenities. By working directly with leaders and decision-makers in all academic and administrative units, Facilities Planner/Account Managers translate the mission needs of academic units to space and facility requirements (renovations and renewal, new construction, leases) and plan solutions within the context of the capital budget.
Responsibilities
- Works at a campus-wide and university-wide level with schools, colleges, departments, and auxiliary and administrative units in building and maintaining relationships, coordinating, and developing facility needs and plans, including responsibility for planning capital projects for both new construction and renovation.
- Coordinates preparation of special reports, such as needs assessment and building capacity analyses, feasibility studies, and various aspects of educational facilities programming and utilization.
- Participates in preparation, management and review of planning studies and documentation supporting major and special capital projects; incorporates financial goals into all aspects for consideration.
- Communicates with CAP and other University units regarding work content and collaborations, to ensure effective information sharing, guidance, and direction of activities.
- Develops and maintains positive professional working relationships with various staff and leadership of schools, colleges, and units, and with process partners, by resolving issues, answering questions, and serving as primary liaison with clients to all of CAP's work units.
- Conduct ongoing planning, evaluation, and analysis by working directly with assigned accounts and coordinating with Asset Management colleagues to assess opportunities.
- Identifies projects and leads project formation, coordinating with Portfolio Managers to balance asset requirements with customer-driven solutions.
- Incorporates community planning, client needs, and capital asset requirements into strategic planning for project formation and portfolio delivery.
- Anticipate and respond to change by examining available information and departmental plans.
- Inform clients of the impact of program changes.
- Coordinate the review of the project program with institutional administrative units and committees.
- Ensure goals and business objectives are clear.
- Responsible for the development and approval of the business case, project work plan, and Board of Regent project approval materials.
- Coordinate the work of consultants and/or internal analysts involved in needs assessment and similar studies in conformance with established budget and schedule.
- Coordinate and mentor the project team including staff, internal partners, and consultants.
- Manage multiple review and approval teams/committees.
Requirements
- Bachelor's degree in Architecture, Planning, Engineering or associated fields and 6-8 years of experience in one of these fields or Account Management.
- Experience in facilities management, construction project management, real estate leasing, real-estate asset management, strategic and business planning.
- Strong interpersonal relationship building, collaboration and facilitation skills.
- Exceptional problem-solving, time management and analytical skills.
- Ability to effectively present information in concise and relevant terms for business decisions.
- Demonstrated skills in managing multiple projects cross-functionally.
- Strong analytical skills in financial analysis and business case development.
- Engineering, Lab Planning, Clinical Space Planning and/or Architectural background.
- Extensive experience in space planning, programming, facilities planning and project/program management.
- Advanced skills in Excel, SharePoint and PowerPoint preferred as well as demonstrated ease with systems, process, and data management.
Benefits
- Outstanding benefits
- Professional growth opportunities
- Unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
