Facilities & Maintenance Manager - Wisconsin

Behavioral Health Clinic • Grafton, WI

3d • Hybrid

About The Position

The Facilities & Maintenance Manager plays a key role in supporting the overall operations, safety, functionality, and appearance of Behavioral Health Clinic (BHC) locations through facility oversight, maintenance coordination, and project management. This position is responsible for overseeing routine maintenance, facility inspections, office setup, furniture assembly and movement, vendor coordination, construction projects, and new clinic openings across multiple outpatient clinic sites. This role also serves as a resource for staff and leadership by helping ensure clinic locations remain safe, professional, functional, and welcoming for both clients and employees. The Facilities & Maintenance Manager works collaboratively with leadership, contractors, vendors, and clinic teams to support day-to-day facility operations, address maintenance needs, coordinate site improvements, and assist with organizational growth and expansion efforts.

Requirements

• Previous experience in facilities maintenance, property maintenance, construction coordination, handyman work, or a related field preferred
• Ability to safely use hand tools and basic power tools
• General knowledge of building systems and minor repair work
• Strong organizational, multitasking, and problem-solving skills
• Ability to manage multiple projects and timelines simultaneously
• Ability to work independently with minimal supervision
• Comfortable traveling regularly between clinic sites
• Valid driver’s license and reliable transportation required (Personal Auto Liability Coverage)
• Ability to lift, move, and carry furniture/equipment (up to 50+ pounds)
• Strong communication and professionalism when interacting with staff, vendors, contractors, and leadership

Nice To Haves

• Experience supporting multiple business or healthcare locations
• Experience coordinating construction or renovation projects
• Experience with preventative maintenance programs
• Basic understanding of OSHA/workplace safety standards
• Experience coordinating vendors or contractors

Responsibilities

• Travel between clinic locations to complete facility inspections, repairs, and maintenance tasks.
• Oversee and coordinate all phases of construction, remodeling, and facility improvement projects across all clinic locations, including managing contractors and overseeing punch lists.
• Coordinate and assist with new clinic openings, including furniture and equipment setup, vendor coordination, space preparation, facility readiness inspections, signage, and essential operational setup such as internet and phone systems.
• Serve as the primary point of contact for all facility-related issues, vendors, contractors, and maintenance providers, including coordinating lease-related issues with landlords.
• Assemble, move, install, and rearrange office furniture and equipment.
• Perform and coordinate maintenance and repairs, including minor repairs, coordinating major HVAC/plumbing/electrical issues, and managing preventative maintenance schedules.
• Conduct routine interior and exterior property inspections.
• Monitor and provide oversight for cleaning/janitorial services and overall clinic appearance.
• Inspect and maintain all physical site access controls and security systems, including keys, badge access, lockboxes, fire extinguishers, smoke/fire alarm systems, emergency lighting, and exit signage.
• Ensure facilities remain compliant with applicable safety standards and organizational expectations, including ADA considerations and OSHA/environmental readiness.
• Coordinate incident response and respond to urgent facility and operational concerns in a timely manner, including addressing parking and access issues.
• Document maintenance issues, inspections, and completed repairs, utilizing a formal ticketing/work order management system.
• Coordinate and maintain inventory levels of office, maintenance, and facility supplies across all clinic locations; monitor and reorder necessary supplies to ensure clinic functionality and organization.
• Assist with office moves, remodels, furniture deliveries, and site transitions.
• Ability to independently take ownership of new projects, operational improvements, and innovative ideas, while proactively helping identify opportunities to improve clinic functionality, efficiency, and overall operations.
• Other duties as assigned.

Benefits

• Mileage reimbursement for travel between clinic locations
• Healthcare Benefit Package including Dental, Vision, STD, LTD, and Retirement Plan options
• Supportive and collaborative team environment with opportunities for advancement
• Paid Time Off (PTO) and Holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed