Executive Sales Coordinator

Petpals Group Inc•Ontario, CA

117d•$25 - $27•Onsite

About The Position

We are seeking a proactive and highly organized Executive Sales Coordinator to support our executive leadership and drive the smooth execution of sales, operations, and international event activities. This role is ideal for someone who thrives in a fast‑paced environment, enjoys variety, and wants to grow in sales operations, business development, or executive support. You will work directly with senior leadership, support key accounts, coordinate trade shows, and help manage the operational backbone of our sales organization.

Requirements

Strong proficiency in Excel and PowerPoint
Excellent communication, organization, and multitasking skills
Experience in sales operations, executive support, customer coordination, or event/trade show support
Ability to travel domestically and internationally (~25%)
Professional presence and ability to represent the company externally

Nice To Haves

Bachelor’s degree preferred
Bilingual ability (Cantonese–English or Spanish–English) preferred

Responsibilities

Manage executive calendars, sales meetings, and cross‑department schedules
Prepare polished presentations, proposals, reports, and briefing materials
Track sales activities, follow‑ups, and customer communication in OMS
Conduct market research, competitor analysis, and client background research
Support business development, vendor meetings, and customer visits
Attend domestic and international trade shows and customer events
Assist with booth setup, product displays, and onsite logistics
Coordinate travel arrangements, itineraries, and event materials
Engage with customers, gather feedback, and support lead tracking
Prepare post‑event reports and follow‑up documentation
Support key accounts with timely communication and follow‑ups
Prepare client summaries, product matching sheets, and sales data
Maintain accurate client profiles, contact lists, and documentation
Participate in client meetings (virtual or onsite) and provide real‑time support
Support PO/SO entry and ensure data accuracy in OMS
Track production timelines, shipments, and logistics coordination
Monitor deadlines for renewals, samples, quotations, and confirmations
Maintain organized digital and physical filing systems
Prepare weekly/monthly sales reports and dashboards
Analyze sales trends and client purchasing patterns
Identify workflow gaps and recommend process improvements
Maintain updated SOPs, checklists, and training materials