Executive Business Partner

About the position

Zest AI is hiring an Executive Business Partner to support our CEO and executive team. This high-impact role is based in Burbank, CA (or supports leaders primarily based there) and is ideal for someone with a strong track record of supporting senior executives in fast-paced environments. You'll be a trusted partner, managing complex calendars, coordinating travel, planning high-level meetings and events, and handling sensitive information with discretion. The ideal candidate is proactive, highly organized, calm under pressure, and excels at anticipating needs before they arise.

Responsibilities

• Seamless administrative support to CEO and leadership team
• Management of calendaring, meeting planning, and scheduling, requiring internal and external coordination
• Management and submission of expense reports
• Organization of team meetings and additional internal and external events as required
• Tracking and driving completion of key deliverables and follow-up on outstanding items
• Friendly, flexible, and efficient coordination with all teams
• Social and diplomatic handling of external partners and stakeholders
• Demonstrated ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Administrative and events support
• Effective communication (oral and written)
• Assistance in researching various issues to support the leadership team
• Occasional travel to support conferences as necessary

Requirements

• Minimum of 5 years experience providing executive support at a senior level
• Experience with Google suite office programs
• Experience with supporting a CEO or senior executive
• Strong written, verbal, and interpersonal communication skills
• Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
• Ability to handle administrative details independently while keeping stakeholders appropriately informed or engaged
• Strong business acumen and propensity to take initiative, with the ability to identify gaps and implement improvements
• Bachelor's degree or equivalent work experience

Benefits

• The opportunity to join a mission-focused company
• People - the best part of Zest
• Robust medical, dental and vision insurance plans
• Annual bonus plan participation
• 401(k) with generous match
• Employee Awards and Recognition
• 11 company holidays
• Winter break (office closed between Christmas and New Year's Day)
• Unlimited vacation time
• Employee Resource Groups
• Generous family leave policy (12 week maternity leave / 6 week paternity leave)
• Phone, internet, wellness, and professional development allowances
• Employee gatherings, including Town Hall meetings
• Beautiful, modern, dog-friendly office with lounge areas, video games, and gigantic jigsaw puzzles
• Daily catered lunches from LA's best restaurants and a fully stocked kitchen
• Complimentary manicures, pedicures, and mindfulness sessions
• Company happy hours, social events, outings, and much more!