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Executive Assistant

$62,500 - $111,300/Yr

The Clorox - Oakland, CA

posted 24 days ago

Full-time - Entry Level
Oakland, CA
Chemical Manufacturing

About the position

The Executive Assistant to the EVP and Group President - Care & Connection Group will be responsible for providing executive support to the highest levels within the Group consisting of the Group President and several other Vice Presidents. This role is responsible for understanding the structure and operation of the company to manage the EVP's meeting cadence, prioritize & respond to inquiries, and resolve issues with minimal supervision, independently, and proactively. The Executive Assistant will collaborate and support communications and initiatives across the organization.

Responsibilities

  • Get along with internal and external customers responding timely and appropriately to meeting and/or information requests
  • Work alongside other assistants and facilities team to coordinate logistics for meetings, events, and interviews across business partners and dispersed locations
  • Formulate information for internal and external communication - memo, emails, presentations, reports
  • Support executive team with internal and external responsibilities activities such as printing presentation materials, scheduling meeting, ordering and handling office supplies
  • Manage complex calendars to support Executive and direct reports
  • Book and arrange travel, including prioritizing detailed itineraries, Visa processing
  • Handles details of highly confidential and critical nature
  • Manages and maintains expense reports in a timely and accurate manner
  • Reconcile all P-card activity using Concur by providing accurate documentation
  • Handle conference room set-up including teleconference meeting set-up for virtual and hybrid team members; coordinating with IT team
  • Coordinate functional and team celebrations
  • Understand new processes within Clorox to educate and support teams for their own use
  • Prepare reports, collect and analyze information; prepare presentations
  • Assist with onboarding and off-boarding team members
  • Provide leaders with recommendations and consultation to improve teamwork across the organization
  • Assist the executive team members to resolve and prioritize business strategies based on their schedule
  • Assist in the preparation of reports, presentations and spreadsheets using software applications (e.g. Excel, Power Point, etc.)

Requirements

  • 8+ years administrative assistant experience supporting c-suite level executive or experience supporting a CEO and Board of Directors
  • Intermediate to advanced Microsoft Word, SharePoint, and Power Point skills; beginner to intermediate Microsoft Excel skills
  • Advanced experience with Outlook email and calendaring program
  • Experience in understanding complex business problems and articulating challenges, proposing solutions and working cross-functionally to achieve goals
  • Follow through on projects and commitments with speed and efficiency

Nice-to-haves

  • Bachelor's degree or equivalent experience is preferred

Benefits

  • Comprehensive health plans
  • Market-leading 401(k) program with a company match
  • Flexible time off benefits (including half-day summer Fridays depending on location)
  • Inclusive fertility/adoption benefits
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