Executive Assistant

$76,200 - $158,800/Yr

University of California - Los Angeles, CA

Full-time - Mid Level

Los Angeles, CA

Educational Services

About the position

The Executive Assistant will provide high-level administrative and analytical support to the Executive Directors of Women and Children's Services, Orthopedics and Neurosciences, and the Operations team at UCLA Santa Monica campus. This role involves managing complex calendars, overseeing fiscal duties, project management, and facilitating communication and organization within the executive office.

Responsibilities

• Manage complex calendars for Executive Directors.
• Oversee fiscal duties for respective cost centers.
• Coordinate project management tasks and schedules.
• Organize and schedule meetings, including composing correspondence.
• Order supplies and manage office logistics.
• Act as a liaison for the Executive Directors' spans of control.
• Monitor Human Resource competencies and provide conference room oversight.
• Arrange travel plans for the Executive Directors.
• Assist with miscellaneous projects and prepare data analyses and reports.

Requirements

• At least two years of direct experience supporting Director level leaders in a large-scale organization.
• Bachelor's degree or equivalent years of education and experience required.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Visio, and Outlook).
• Excellent written and verbal communication skills.
• Ability to handle sensitive situations professionally and responsively.
• Strong organizational skills and customer service orientation.
• Ability to coordinate complex calendars.
• Strong analytical and problem-solving skills.

Nice-to-haves

• Experience with University systems for budgets, payroll, and purchasing.
• Ability to learn quickly and adapt to new systems.

Benefits

• Competitive salary range of $76,200-$158,800 annually.