Executive Assistant

Turing - Palo Alto, CA

Full-time - Mid Level

Palo Alto, CA

Administrative and Support Services

About the position

Turing is seeking a dedicated, resourceful, and proactive Executive Assistant to support our CEO. The EA will work directly with internal and external stakeholders to build a long-lasting, once-in-a-generation business. This role requires a great problem solver who is digitally savvy and energetic, capable of anticipating forthcoming situations. The position involves a variety of duties that must be undertaken in an organized and timely manner to ensure smooth functioning across multiple teams. This position is 5 days/week in-person in the Palo Alto, CA area.

Responsibilities

• Partner closely with the CEO to keep him informed of impending commitments and follow up as necessary while monitoring internal and external challenges.
• Communicate with senior executives, board members, and others on behalf of the CEO regarding organizational initiatives and operations.
• Prepare and professionally format memos, emails, presentations, and reports for internal and external communication while upholding strict confidentiality.
• Manage the CEO's executive calendar to schedule meetings and control the flow of information accurately and timely.
• Provide administrative and analytical support to alleviate the complexities of various tasks.
• Serve as the CEO's main point of contact for managers, staff, customers, and external partners.
• Perform a wide range of administrative responsibilities, including scheduling meetings, maintaining an active calendar, writing notes, setting meeting agendas, and monitoring emails.
• Prioritize competing demands, take prompt and proactive action in all situations, and follow through on tasks until completion while working on deadlines.

Requirements

• 8+ years of prior relevant experience working directly for executive level staff.
• Experience working with G&A functions preferred.
• Strong organizational, project, and time management skills.
• Problem-solving skills with impeccable multi-tasking abilities.
• Discretion while managing multiple priorities and administrative coordination.
• Highly self-motivated and capable of managing a demanding workload in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong attention to detail.
• Advanced GSuite and MS Office skills, plus hands-on experience with Google Sheets and Google Slides.
• A propensity for learning quickly to become proficient in firm-specific software and applications.

Benefits

• Amazing work culture (Super collaborative & supportive work environment; 5 days a week)
• Awesome colleagues (Surround yourself with top talent from Meta, Google, LinkedIn etc. as well as people with deep startup experience)
• Competitive compensation
• Flexible working hours
• Full-time remote opportunity