Gaia, Co.,Ltd. - Louisville, CO
posted 4 months ago
Gaia is seeking an Executive Assistant to support three C-level Executives in a dynamic environment located in the heart of Gaia. The ideal candidate will possess a Bachelor's degree and a minimum of 5 years' experience in an Executive Assistant role directly supporting C-level executives. This position requires a professional demeanor, exceptional organizational skills, and a positive attitude. The Executive Assistant will serve as an integral liaison for the Executives, responsible for a wide range of professional-level functions including comprehensive calendar management, travel coordination, deck preparation, and various administrative tasks as assigned. The Executive Assistant will represent the company and its executives professionally when greeting visitors or communicating on behalf of the company. Responsibilities include answering and screening calls with diplomacy, managing calendars using MS Outlook, coordinating travel for executives and board members, and summarizing itineraries. The role also involves comprehensive data management using MS Excel, including data entry, pivot tables, VLookup, and monthly expense/account reconciliation. Additionally, the Executive Assistant will coordinate events such as quarterly company-wide meetings, community events, and corporate board meetings, as well as manage meeting space and conference room calendars. The position requires creating and managing PowerPoint presentations and Excel spreadsheets, developing an efficient documentation and filing system, and performing other administrative functions such as processing mail, maintaining office supply inventory, proofreading correspondence, and conducting research for company initiatives. The Executive Assistant will also liaise with outside vendors and the corporate facilities manager, maintain an organized workstation and executive area, and perform other duties as assigned.