Executive Assistant

About the position

The Bear Creek School is currently seeking to add a member to our team! The Executive Assistant furthers the mission of The Bear Creek School by serving as the first voice of the head of school and Vice President for Academic Affairs offices for internal and external stakeholders in all avenues (in person, phone, email, etc.), including those of a highly confidential nature, and effectively communicates and briefs leadership members on urgent matters. The Executive Assistant is responsible for creating and maintaining an organized workflow in the offices of the President and Headmaster, Vice President for Academic Affairs, and the Board of Trustees. As a member of The Bear Creek School, you belong to a vibrant preschool - grade 12 community fully committed to the mission of our school.

Responsibilities

• Provide administrative support to the President and Headmaster, Vice President for Academic Affairs, and Board of Trustees.
• Manage all scheduling and coordination of calendars for the President and Headmaster and Vice President for Academic Affairs.
• Answer, screen, and route phone calls as appropriate.
• Manage and respond to appropriate inquiries of the President and Headmaster on their behalf.
• Schedule and prepare meeting agenda and packets for the Board of Trustees meetings.
• Maintain database and records of Board of Trustees meeting minutes and resolutions.
• Arrange travel details and conference registration for President and Headmaster and Vice President for Academic Affairs.
• Transcribe drafts, proofread, and revise correspondence, memos, agendas, and meeting minutes.
• Maintain various SharePoint sites and document libraries.
• Complete monthly expense/credit card reports for President and Headmaster and Vice President for Academic Affairs.
• Coordinate and order gifts on behalf of President and Headmaster and Vice President for Academic Affairs.
• Support the coordination of various projects and activities.
• Assist with special projects as assigned by the President and Headmaster, Vice President for Academic Affairs, and Chief of Staff.
• Manage process of updates and reviews to official policy and procedure library.
• Coordinate logistics and planning for President and Headmaster Office Events.
• Plan and support events as needed and assigned by Vice President for Academic Affairs.
• Provide editing and proofreading to other departments as requested.
• Monitor various budget allocations.
• Manage school uniform program and vendors.

Requirements

• 3+ years of C-suite level administrative support experience preferred.
• Prior experience in a school setting preferred.
• Associate's degree preferred.
• High school diploma required.
• Work with the school's integrated data-based software packages.
• Flexible and resourceful with strong time-management skills.
• Expertise with Microsoft Office 365 products.
• Currently holds CPR/AED/First Aid Certification or arrangements made to obtain certification within 90 days of employment start date.
• Applicants must be currently authorized to work in the United States for any employer.

Benefits

• Employer-Subsidized Medical
• Dental and Vision Insurance Available at Employee's Cost
• Employer Paid Life, AD&D, and Long-term Disability Insurance
• Paid Leave (Vacation, PTO, Maternity, Paternity)
• Employee Assistance Program
• Retirement
• Professional Development
• Tuition Discount
• Discounted School Lunches
• Costco Membership Reimbursement