Executive Assistant

FOUNDATION FOR THE CAROLINAS•Charlotte, NC

11d

About The Position

The Executive Assistant provides high-level administrative, operational, and analytical support to the Chief Philanthropic Officer (CPO) and the broader Philanthropic Advancement team. This role requires a proactive, detail-oriented professional who is tech-savvy, highly organized, and capable of handling complex reporting, data management, and executive communications with discretion and accuracy.

Requirements

5 years+ of administrative support experience
Advanced proficiency in Microsoft Office applications (Word, Excel, Outlook, & PowerPoint)
Strong project management and organizational skills, detail oriented
Responsive, service-oriented workstyle
Strong executive function skills
Ability to multi-task, be adaptable and work under pressure and maintain deadlines
Ability to work both independently and as part of a team
Strong written and verbal communication skills

Nice To Haves

Experience in Blackbaud suite of products is an asset

Responsibilities

Provide comprehensive administrative support to the Chief Philanthropic Officer, including calendar management, meeting coordination and expense reporting.
Prepare agendas, take meeting notes, and track action items to ensure timely follow-up.
Serve as a liaison between the CPO, staff, donors, and external stakeholders.
Manage monthly reports using Raiser's Edge (RE) and Financial Edge (FE).
Ensure the accuracy and integrity of donor and financial data across systems.
Generate dashboards, reports, and summaries to support fundraising strategies and leadership decision-making.
Develop and maintain spreadsheets, including creating charts, graphs, and data visualizations to present insights clearly.
Assist in compiling data for presentations, board reports, and donor communications.
Identify opportunities to improve reporting processes and data workflows.
Review prepared documentation, reports, and correspondence for accuracy, completeness, and consistency.
Edit and format materials for executive-level presentations and external communications.
Maintain organized records and ensure compliance with internal standards and policies.
Provide administrative and project support to the Philanthropy team as needed.
Coordinate departmental meetings, events, and special projects.
Assist with donor engagement activities and stewardship efforts when appropriate.
Serves as part of the active rotation for reception coverage, which may include staffing during opening, morning & afternoon breaks, lunches and additional coverage, as needed.