Executive Assistant

The Walt Disney Company • Vista, FL

30d • Onsite

About The Position

This role provides day-to-day administrative support for the Senior Vice President of Commercial Strategy and their teams. This position requires multi-tasking, problem solving, prioritization skills, decision-making and proficiency in all levels of communication. You will gain a deep understanding of the Commercial Strategy business, supporting collaboration across the team and with key partners outside your direct group. At its core, the role is focused on people. The relationships you build will be key to establishing yourself as a trusted partner. You will do this through a deep knowledge of leadership, the team, and operations across multiple departments within the Disney enterprise. As the “face” of your executive(s) within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, having a strong and trusted brand is key to its success. are a critical component to its success. Every day in this role is different!

Requirements

• Minimum 5 years related experience, including proven experience supporting an Executive leader
• Demonstrated computer proficiency in Microsoft Word, Excel, PowerPoint, Outlook (calendar and email) and COUPA or similar systems with willingness and aptitude to learn new things
• Demonstrated strong email, organization and time management skills and ability to work with confidential information
• Demonstrated ability to prioritize multiple tasks, meet deadlines, make decisions and change course when necessary
• Proven ability to build effective working relationships with all levels and influence all levels by being knowledgeable and credible
• Demonstrated ability to work independently and within a team environment with strong follow-through skills and attention to detail
• Demonstrated strong verbal and written communication skills

Nice To Haves

• Desired experience in multiple operations lines of businesses
• Ability to work effectively and efficiently in a fast-paced and demanding environment with the ability to be flexible with work schedule
• Ability to multi-task and prioritize deadlines/deliverables
• Strong proficiency with all types of computers, phones and office equipment
• Desire to immerse yourself fully and learn all aspects of the business and proactively understand its effect on your work and your executive’s
• Solution oriented, solve for “Yes” mentality

Responsibilities

• Work hand in hand and form a strong partnership with other assistants
• General calendar & schedule management
• Email assistance and prioritization
• Proactively managing and scheduling meetings and maintaining constant communication to provide real-time updates/changes to the schedule.
• Ensuring executive is set up for success to attend/host meetings and maintain both balance and punctuality
• Managing the planning, coordination and execution of business travel
• Preparing expense reports and invoices to ensure timely payment processing
• Booking conference rooms and having a high level of comfort when connecting in room technology
• Proficient in scheduling and joining MTC meetings.
• If hosting or joining a group meeting, having the technology ready for you in advance to jump right into the meeting
• Occasionally assist with executive level presentation creation, documentation of office procedures, research and provide overall office administration
• Collaborate with other administrative professionals in the organization and provide backup assistance when needed
• Able to interact with Cast Members at all levels as well as Operating Participants
• Draft letters and emails on behalf of your leaders
• Act as “casual buyer” of all office supplies for the department, and manage purchase orders and vendor contracts
• Prepare regular reports and summaries
• Assist in granting access to parking lots and various buildings across the property
• Mentor and train other support professionals within our organization

Benefits

• health and savings benefits
• educational opportunities
• special extras that only Disney can provide
• A bonus and/or long-term incentive units may be provided as part of the compensation package
• the full range medical, financial, and/or other benefits, dependent on the level and position offered

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree