Executive Assistant
About The Position
Swarm Aero is redefining air power, building the largest swarming UAV and the most versatile swarming aircraft network in the world. The company is moving quickly to launch the first aircraft designed specifically for swarming, as well as the Command & Control software to mobilize swarms of thousands of heterogeneous autonomous assets and empower human operators to achieve superhuman results. The team has created and exited multiple startups, negotiated defense deals worth billions of dollars, and designed and built 30+ novel aircraft, with aerospace experience from Scaled Composites, Airbus, Archer Aviation, Blue Origin, and Boom Supersonic.
Requirements
- 5+ years of experience supporting senior executives, ideally in startup, aerospace, defense, or high-growth environments
- Exceptional organizational and time management skills
- Strong written and verbal communication
- High discretion and emotional intelligence
- Comfortable working in fast-paced and ambiguous environments
- Highly proactive and detail-oriented
- U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Nice To Haves
- Experience supporting multiple executives simultaneously
- Experience in defense, aerospace, or hardware startups
- Experience helping build processes from scratch
Responsibilities
- Manage complex calendars across multiple executives
- Coordinate internal and external meetings, including defense and strategic partners
- Arrange domestic and international travel with detailed itineraries
- Prepare agendas, materials, and briefing documents
- Track follow-ups and action items across leadership meetings
- Handle confidential information with discretion and professionalism
- Improve workflows that increase executive efficiency
- Create systems for task tracking and visibility
- Anticipate bottlenecks and proactively solve problems
- Act as a connector across teams to ensure alignment
Benefits
- Meaningful equity in a high-growth defense technology company
- Competitive base salary commensurate with experience
- Medical, dental, vision, and 401k
- PTO and paid sick leave
- Monthly wellness stipend
- Daily catered lunch (office)
- Paid parental leave
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
