Executive Assistant

Hyster-Yale Group•Portland, OR

7d•Onsite

About The Position

Hyster-Yale Materials Handling, Inc, a world-class manufacturer of industrial lift trucks, has an outstanding opportunity for a highly organized, curious, and collaborative Executive Assistant based at our Portland, Oregon location. This on-site role blends executive support and analytical work to drive timely, informed decision-making. As a high-impact, trusted partner, it goes beyond traditional administrative responsibilities and requires sound judgment, discretion, and the ability to anticipate needs. Ideal for someone who enjoys variety and problem-solving, the role supports both day-to-day operations and broader strategic priorities while partnering closely with the Senior Vice President of Global Product Development to deliver both business analysis and administrative support.

Requirements

Bachelor’s degree in Business, Analytics, or a related field
5–7 years of administrative/operations experience supporting senior-level leaders (Director, VP, or SVP), ideally in a product, engineering, or operations environment.
Proficiency with AI and Microsoft Office tools (Excel, PowerPoint, Word, Teams)
Experience working with data (e.g., organizing, analyzing, and presenting insights)
Ability to build reports and presentations using tools such as Excel or data visualization platforms (e.g., Power BI or similar)
Strong attention to detail and ability to produce accurate, high-quality work
Experience coordinating meetings, projects, or events in a professional setting
Ability to manage multiple tasks, prioritize effectively, and meet deadlines
Clear written and verbal communication skills
Comfort learning new tools, systems, and processes

Nice To Haves

Highly organized, detail-oriented, and dependable, with a strong sense of ownership and follow-through.
Calm under pressure and able to handle shifting priorities with professionalism and good judgment.
Strong communicator and relationship builder, with an approachable, professional style and the ability to build trust with internal and external partners at all levels, including global teams.
Discreet and emotionally intelligent, demonstrating tact, diplomacy, and sound judgment when handling sensitive and confidential information.
Curious, adaptable, and grounded, with a positive presence, quick learning ability, and comfort navigating a complex, fast-paced global environment.

Responsibilities

Create reports, presentations, spreadsheets, and meeting materials using Microsoft Office tools such as Excel, PowerPoint, Teams, Outlook, and AI tools.
Pull information from multiple databases to prepare specialized reports and summarize findings through charts, graphs, and other visuals.
Collect, organize, and analyze data, and create dashboards to identify trends, support planning, and help leaders make informed decisions.
Coordinate engineering meetings and special events, including scheduling, logistics, materials, and follow-up actions, ensuring action items are tracked to completion.
Provide audio/visual support for meetings and adjust priorities as business needs change to keep projects and requests moving forward.
Manage the executive’s calendar, schedule meetings, and help prioritize commitments to keep daily activities on track.
Coordinate travel arrangements and process expense reports to support business travel and related administrative needs.
Coordinate meeting arrangements and event logistics for onsite and global activities, including materials, scheduling, and follow-up.
Handle day-to-day office administration, including correspondence, mail, filing, supplies, copying, scheduling, and other routine support tasks.
Serve as a point of contact for calls, visitors, and visiting executives, providing professional support and directing requests as needed, acting as trusted proxy for the SVP when appropriate.