Executive Assistant

New Hope of Indiana•Indianapolis, IN

10d•Hybrid

About The Position

New Hope of Indiana is seeking an Executive Assistant to support the Chief Executive Officer (CEO) and other executive staff as assigned. This is an exempt position. Work is general business hours; however rarely flexibility is required to accommodate weekend or evening hours. This position carries out its duties and responsibilities in accordance with the New Hope Core Values as well as supports the philosophy and mission of New Hope of Indiana.

Requirements

Demonstrate skills in effective and oral communication, possess strong attention to detail and ability to prioritize administrative and organizational duties.
Maintain confidentiality, exercise good judgement and react to situations with professionalism and empathy.
Establish relationships with a variety of stakeholders
Proficient in Microsoft Suite (Outlook, Word, Excel, PowerPoint, Teams and Co-Pilot), SharePoint, Canva, Zoom and social media.
Must be able to work daytime hours.
Must be able to work at least 4 days a week in the office after position onboarding.
Occasional weekend or evening hours may be required, based on needs.
Associates Degree from an accredited college and two (2) years of experience working in an administrative support role OR a minimum of five (5) years of administrative support to senior leadership (executives, C-suite job titles, etc.) in lieu of education
Must be proficient in Microsoft Suite (Outlook, Word, Excel, PowerPoint), Dropbox, and social media

Nice To Haves

Bachelor’s Degree from an accredited college or university and two (2)+ years experience in an administrative role supporting senior leadership (preferred)

Responsibilities

Coordinates a broad variety of administrative tasks for the CEO and/or executive team, including but not limited to: Maintaining the executive’s calendar/schedule Ordering supplies for executive team and Board of Directors Creating and maintaining reports for tracking, data entry, etc. Prepare monthly Town Hall slides and recap email.
Supports reception area coverage as needed, including participating in front desk rotation, creating a welcoming and inclusive environment.
Attends executive leadership meetings for the purpose of taking minutes and/or coordinating the dissemination of data to attendees.
Handles highly confidential financial, personnel and other types of documentation in a discreet, sensitive manner to ensure breaches do not occur.
Assists with social media communication and other associate communication as needed.
Communicates effectively to assist associates and others as needed, including cordial and efficient telephone handling, and responding to routine questions.
Provides administrative functions as needed.
Supports the New Hope Board of Directors and related governance functions, including preparation before, moderating all virtual elements during meetings, minute taking during board and committee meetings and all follow-up work.
Assists with special projects and events.
Performs other duties as may be assigned.