Executive Assistant

IPX Power USA, LLC • Beaverton, OR

6d • $160,000 - $195,000 • Onsite

About The Position

We seek a highly skilled and proactive Executive Assistant to provide seamless support to three of IPX’s Executives - COO, CCO and CAO. This role is pivotal in ensuring smooth operations at the highest levels of leadership, requiring exceptional organizational skills, strategic problem-solving, and impeccable discretion. This role will report to the Chief of Staff office. As a trusted partner to our Executive Team, you will anticipate needs, manage complex schedules, coordinate high-priority initiatives, and serve as a key liaison between leadership and internal and external stakeholders. We'd love to hear from you if you thrive in a fast-paced environment, excel at managing competing priorities, and bring professionalism and agility.

Requirements

• 5+ years of experience providing high-level executive support to C-suite leaders.
• Bachelor’s degree in Business, Administration, or a related field.
• Demonstrated proactive, resourceful mindset and proven ability to anticipate needs and drive swift problem resolution.
• Exceptional organizational and prioritization skills, with proven ability to manage complex, competing priorities while maintaining meticulous attention to detail.
• Strong communication and relationship-building abilities, engaging effectively with executives, board members, and key stakeholders.
• Expert proficiency in Slack, Google Workspace (Slides and Sheets), PowerPoint, Excel, and other productivity tools.
• Impeccable standards of confidentiality, discretion, and emotional intelligence, establishing you as a trusted partner to leadership.
• Ability to work independently and collaboratively, thriving in a fast-paced, high-expectation environment.
• Track record of successful project oversight, management, and accountability.

Responsibilities

• Orchestrate comprehensive administrative support to ensure the seamless daily operations of the three executives (COO, CCO, and CAO).
• Proactively manage complex executive calendars, coordinating meetings and sophisticated international travel across multiple time zones, and strategically resolving conflicts.
• Implement time management strategies to optimize executive focus and minimize calendar overruns.
• Efficiently process and reconcile expense reports to adhere to company policies.
• Provide dedicated on-site administrative and logistical support during company-wide meeting weeks.
• Manage and prioritize confidential correspondence, draft high-level communications, prepare comprehensive briefing materials, and coordinate external executive meetings with counterpart EAs.
• Serve as a strategic partner, prioritizing critical tasks and rigorously managing executive access to ensure maximum time efficiency.
• Act as the principal liaison for internal teams and external stakeholders, ensuring professional and timely communication and accountability.
• Anticipate executives’ needs ahead of meetings, compiling critical information and briefing materials.
• Collaborate with leadership and cross-functional teams to successfully plan and execute high-impact corporate events, fostering key relationships with strategic partners and stakeholders.
• Proactively identify opportunities to optimize processes, improve efficiency, and enhance executive workflows.
• Exercise sound judgment and discretion, ensuring alignment with company policies and executive preferences.
• Oversee and drive special projects as assigned, demonstrating precision, adaptability, and the ability to balance competing priorities.

Benefits

• USD $160,000- $195,000 (total compensation includes base salary + bonus)
• 100% premium coverage for you and your dependents on medical, dental, and vision
• Unlimited PTO, plus two company-wide breaks (Fourth of July & end of year)
• Up to 12 weeks of fully paid parental leave, plus 6 additional weeks for birth parents; access to family planning support via Carrot and Maven
• Free access to Spring Health which includes 5 free Therapy & psychiatry sessions, plus a Headspace account for mindfulness and meditation through our physical health vendor, Wellhub+
• 3% non-elective employer contribution to your 401k or RRSP, ensuring your financial future is on the right track
• $150 monthly food stipend
• $150 monthly reimbursement for cell phone/ internet
• pet insurance allowance
• full home office setup
• free access to UrbanSitter with $625 in quarterly paid company credits
• ActiveHero
• One Medical

What This Job Offers

• Job Type: Full-time
• Career Level: Executive