Executive Assistant

Trident Security Solutions•Huntsville, AL

31d•Onsite

About The Position

The Executive Assistant to the CEO delivers high-level administrative and strategic support to the Chief Executive Officer by overseeing complex schedules, organizing meetings and travel arrangements, and acting as a critical liaison between the CEO and both internal and external stakeholders. This position is accountable for producing reports, presentations, and communications, managing confidential matters with discretion, and ensuring the CEO's day-to-day workflow operates seamlessly. The Executive Assistant additionally contributes to special projects, monitors priorities and timelines, and helps move forward the execution of major initiatives within a fast-paced setting.

Requirements

Bachelor's degree required
5+ years of experience providing support to senior executives (preferably C-level)
Solid proficiency with platforms such as Microsoft Office
Outstanding written and verbal communication skills
Exceptional organizational and time-management capabilities
Background working in a fast-paced or high-growth setting
Experience managing projects
Must hold a valid/current U.S. Driver's License
Must be capable of passing a background check
Must maintain a clean MVR record
Tactful interaction with company team members and customers
Strong abilities in organization and planning
Excellent communication capabilities
Skill in problem analysis and resolution
Sound judgment and effective decision-making
Initiative paired with confidentiality
Strong attention to detail and accuracy
Adaptability

Nice To Haves

Master's degree preferred

Responsibilities

Oversee and maintain the CEO's calendar, including arranging meetings, appointments, and travel itineraries
Develop agendas, reports, presentations, and briefing documents
Filter incoming calls, emails, and correspondence; respond or route as appropriate
Anticipate the CEO's needs and address them proactively
Act as the principal point of contact between the CEO and internal/external stakeholders
Arrange meetings with senior leadership, board members, and clients
Compose and edit emails, memos, and other written communications on behalf of the CEO
Provide support on special projects, research, and strategic initiatives
Monitor deadlines, follow up on outstanding action items, and ensure follow-through
Aid in the execution of the company's priorities and leadership initiatives
Manage sensitive material with the highest level of confidentiality
Uphold professionalism and integrity throughout every interaction
Plan meetings, events, and executive off-sites
Maintain organized records, files, and documentation systems
Oversee expense reports and basic budget-related tasks
Serve as a liaison with internal personnel at every level and across all locations
Engage with external clients as needed across the enterprise