Executive Assistant

Constellis•Herndon, VA

11d•Onsite

About The Position

Reporting to the Executive Vice President of LEXSO™, the Executive Assistant plays a critical role in supporting the EVP, LEXSO™, and the broader LEXSO™ team through high-quality administrative and operational coordination. This role helps ensure the efficient execution of day-to-day priorities by managing schedules, coordinating meetings and travel, preparing materials, tracking action items, and supporting team operations in a fast-paced executive environment.

Requirements

High school diploma required
Minimum of 5 years of related experience supporting executives or teams in an administrative, coordinator, or operations support role
Strong organizational, time management, and prioritization skills, with the ability to manage multiple competing demands in a fast-paced environment
Excellent written and verbal communication skills, with the ability to interact effectively and professionally with executives, internal partners, and external stakeholders
Advanced proficiency with Microsoft Office and strong working knowledge of collaboration and file management tools such as SharePoint
Demonstrated ability to handle sensitive and confidential information with sound judgment, discretion, and professionalism
Ability to work independently, anticipate needs, solve problems proactively, and follow through on assignments with limited oversight
Strong attention to detail and ability to support operational coordination across a broad range of stakeholders and priorities

Nice To Haves

associate’s or bachelor’s degree preferred
experience with Concur, Deltek, or similar systems is preferred

Responsibilities

Provide day-to-day administrative and operational support to the EVP, LEXSO, and the LEXSO team, ensuring priorities are executed efficiently and professionally
Manage complex calendars, schedule internal and external meetings, coordinate logistics, and proactively resolve scheduling conflicts
Coordinate domestic and international travel arrangements, itineraries, agendas, and related logistics for the EVP, LEXSO, and team members, as needed
Prepare read-ahead materials, presentations, meeting agendas, and other administrative documents in support of executive and team priorities
Attend meetings, capture confidential notes when required, and track follow-up actions to support timely execution and accountability
Assist with expense reports, invoice processing, and other administrative workflows in accordance with company procedures
Support team operations by coordinating communications, maintaining shared files and records, and helping organize priorities across multiple stakeholders
Prepare confidential correspondence, reports, and other documents with a high degree of accuracy, discretion, and professionalism
Help coordinate team meetings, offsites, and other events that support collaboration, communication, and operational effectiveness within LEXSO
Maintain confidentiality of sensitive information and records while supporting document management, retention, and organization practices.
Support special projects and other operational initiatives assigned by the EVP, LEXSO, Senior Executive Assistant, or other designated leaders
Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday standard core hours, however some extended or weekend hours may be required.
Other duties as assigned