Executive Assistant

East West Bank•Dallas, TX

30d

About The Position

East West Bank is seeking an Executive Assistant to support the Cyber Security and Information Technology functions. As a valuable team member, you will play a key role in managing administrative tasks, coordinating executive-level information, and ensuring smooth operations within these critical departments. The bank emphasizes its role as a financial bridge between East and West, its sustained growth, and its commitment to integrity and associate potential for career advancement.

Requirements

Minimum of 7- 10 years related experience and/or training; or equivalent combination of education and experience in a corporate environment working with upper level management
Advanced proficiency in creating presentations in PowerPoint and use of other Microsoft products
Well organized, detail oriented and resourceful
Ability to prioritize multiple tasks with minimal supervision
Ability to work efficiently and calmly under pressure in a fast paced environment
Interpersonal and professional manner in dealing with clients and employees
Self-motivated and proactive
Self-sufficient in time management and a self-starter
Demonstrated skills in conflict management
Flexibility in work schedule
Advanced abilities in Microsoft Excel and Word, a plus
Applicants must have legal authorization to work in the United States. We do not offer visa sponsorship at this time.

Responsibilities

Apply discretion in approving training and travel requests based on the department’s budget
Analyze and approve employee reimbursement requests in accordance with Bank policies
Manage and pre-approve employee vacation and leave requests
Assist in conducting collection of information from public and private sources for summary
Coordination of monthly and quarterly Executive level information for review and approval by Cyber and IT leadership.
Assemble, review and edit communications and reports
Manage multiple complex calendars, schedule meetings and events
Coordinate corporate meetings, departmental functions including conference room reservations.
Greet and maintain contact with department visitors.
Maintain a professional and working relationship with colleagues
Anticipates needs and apply common sense and business thinking
Screen calls and prioritizing emails
Maintain high level of confidentiality in work assignments, documents, and communications
Process and maintain correspondence, files, records and minutes of various meetings and events
Coordinate detailed travel arrangements at domestic and international level
Additional duties as requested
May perform other duties as assigned