Executive Assistant

INFINITY AIR INC•Kent, WA

8d•$60,000 - $75,000•Onsite

About The Position

Allflight Corporation is seeking an Executive Assistant to the CEO (Bilingual Preferred: Chinese & Spanish). The ideal candidate will be an executive strategic partner capable of managing a fast-paced executive schedule, coordinating international business communications, and ensuring smooth day-to-day operations. This position extends beyond traditional administrative support. The strategic partner is expected to function as a high-level extension of the CEO, protecting executive focus, driving follow-through, and maintaining continuity during periods of heavy travel and operational load. We offer competitive rates, paid vacation & holidays, medical, dental & vision insurance and matching 401k. Allflight is a great opportunity to expand your aviation career at our FAA approved Repair Station in a convenient location.

Requirements

Proven experience supporting senior executives across complex, multi-entity environments
High level of judgment, discretion, and executive presence
Comfort interfacing with senior stakeholders and high-net-worth individuals on behalf of the CEO
Effective English oral and written communication required
Must be able to develop strong relationships with colleagues, clients and other stakeholders
Good analytical and problem-solving skills
Must be able to work alone, without direction, and with minimal supervision
Candidate must be highly organized and proactive
Capable of prioritizing tasks and managing time effectively
Maintain accuracy of records
Able to use technology to for organization
Proficient in Microsoft Office and able to quickly learn and adapt to new tools and technologies as they are introduced
Must be able to adhere to strict confidentiality agreement

Nice To Haves

Bilingual Preferred: Chinese & Spanish

Responsibilities

Absorbing and prioritizing incoming demands
Representing the CEO in select meetings when appropriate
Ensuring that only high-value decisions require direct CEO involvement
Proactive ownership of projects
Independent follow-up
Forward planning rather than reactive task execution
Active management of schedule intensity and recovery, particularly following extended international travel
Full ownership of day-to-day office logistics to ensure sustained executive performance
Manage CEO’s calendar, travel, and meeting logistics
Draft and edit correspondence, reports, and presentations
Coordinate across departments, vendors, and international partners
Track action items and follow-ups across multiple business units
Serve as a liaison and communication hub for internal and external stakeholders
Assist in research, event preparation, and high-priority projects