Executive Assistant

Gallagher•Toronto, ON

10d•Onsite

About The Position

At Gallagher Re, we bring clarity to complexity by helping clients around the world make confident, data-driven decisions in a rapidly evolving risk landscape. Here, you’ll be part of a team that leverages world-class analytics and deep reinsurance expertise to deliver strategic advisory services and transactional excellence. Together, we transform advanced insights and market intelligence into strategies that protect businesses, drive performance, and shape the future of reinsurance. We’re a community of decision makers, future shapers, and trusted experts working side by side to deliver meaningful impact through innovative thinking and practical solutions. At Gallagher Re, your curiosity is welcomed, your growth is championed, and your work truly matters. This is a place where you'll have the freedom to explore new ideas, take ownership of your career, and collaborate with people who are as driven and inquisitive as you are. We believe that every candidate brings something special to the table, including you! We currently have an existing vacancy within our organization, so, even if you feel that you’re close but not an exact match, we encourage you to apply. We are seeking an Executive Assistant who is skilled in performing tasks such as clerical and related office functions. Core responsibilities include administrative duties including travel planning, expense reimbursement support, information and communications organization, meeting and event planning/execution. This role will sit in our Toronto office.

Requirements

5+ years of related experience
Proficiency in Microsoft application skills, including Word, Excel, and PowerPoint
Excellent organizational skills
Handle multiple tasks simultaneously
Strong verbal and written communication skills

Responsibilities

Provides administrative support to senior executives and colleagues at various levels in our Toronto office.
Manages scheduling; oversees team calendar; prepares internal/external correspondence; creates bi-weekly team meeting agendas and captures action items; assembles expense reports; enhances presentation materials; maintains/creates documents and templates.
Acts as key contact for facilities in general: orders all office supplies; manages mail and all service requests; communicates with building management.
Supports others executive assistants with general research, events, onboarding, and ad-hoc projects.
Handles sensitive information with integrity and confidentiality; is a proactive self-starter with the ability to think ahead and effectively problem-solve, while also maintaining a collaborative team environment.
Delivers professional and exceptional service to clients, prospects, industry partners, and senior management in other divisions.

Benefits

Flexible medical & dental coverage to meet your household's needs
Life, Dependent Life and AD & D Insurance options
Retirement savings including RRSP including a company match, TFSA, pension and more
Employee Stock Purchase Plan
Educational expense reimbursement
Employee assistance programs
Discounted gym membership (GoodLife Fitness)
Opportunity for flexible work arrangements
Paid sick days & personal days
Employee education recognition program
Employee referral bonus program