Executive Assistant

Intermountain Health • Dayton, OH

8d • $26 - $40 • Hybrid

About The Position

The Executive Assistant proactively anticipates needs to support a variety of administrative functions for an executive leader or team of executive leaders in a time sensitive, accurate, and confidential nature using discretion and professionalism. This position will support our VP Foundation Programmatic Giving. We are looking for candidates with a minimum of 5 years of direct experience supporting a Director or Leader. Preferred candidates with experience in event planning, fundraising and digital story telling. This position will be on site 2 days a week. Essential Functions Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system service line needs and priorities. The Executive Assistant provides advanced support of a technical nature including remote meeting management, facilitation of presentations, management of multimedia needs both by the leader(s) and meeting support, as well as post-meeting support. This caregiver works as a competent member of the administrative team, willingly providing back up support when appropriate, and actively supporting team goals and priorities. The Executive Assistant partners with their assigned leader(s) or designee and serves as a liaison with other internal and external stakeholders including local boards. Under the direction of the leader(s), caregiver will coordinate special projects and initiatives. Work may be cross functional and involve multiple facilities, sites, and/or service lines/departments. This caregiver will create and modify reports and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s). The Executive Assistant may supervise other administrative caregivers.

Requirements

• Demonstrated experience supporting a director, multiple managers or functional area
• Demonstrated ability to work efficiently and effectively without direct supervision
• Demonstrated organizational and problem-solving skills with high attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal verbal and written communication skills including tact, spelling, punctuation, and grammar
• Demonstrated ability to exercise sound judgement and professional behavior
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
• Demonstrated ability to manage conflicting priorities without loss of composure
• Minimum of 5 years of direct experience supporting a Director or Leader.

Nice To Haves

• Experience in event planning, fundraising and digital story telling
• Bachelor’s degree. Education must be obtained through an accredited institution. Degree will be verified
• Experience working in a matrixed healthcare setting
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)

Responsibilities

• Partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system service line needs and priorities.
• Providing advanced support of a technical nature including remote meeting management, facilitation of presentations, management of multimedia needs both by the leader(s) and meeting support, as well as post-meeting support.
• Working as a competent member of the administrative team, willingly providing back up support when appropriate, and actively supporting team goals and priorities.
• Partnering with their assigned leader(s) or designee and serving as a liaison with other internal and external stakeholders including local boards.
• Coordinating special projects and initiatives under the direction of the leader(s).
• Creating and modifying reports and presentations.
• Tracking and influencing performance metrics.
• Serving as a thought partner to their assigned leader(s).
• Supervising other administrative caregivers (may be a responsibility).

Benefits

• Generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
• Up-front tuition coverage paid directly to the academic institution through the PEAK program.
• 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates through the PEAK program.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive