Executive Assistant

RMC Group of Companies•Edmonton, AB

29d•Hybrid

About The Position

The Executive Assistant provides high-level administrative and support to senior leadership, playing a key role in the efficient day-to-day operation of the business. This position combines traditional executive support functions, including calendar management, travel coordination, and document preparation; with hands-on accounting responsibilities such as administrative accounting functions, invoice processing, and month-end close support for the accounting team at RMC. The ideal candidate is a discreet, highly organized professional with proven experience supporting senior leadership and a functional knowledge of accounting. Experience in a construction, transportation, or industrial environment is a strong asset. A commitment to safety, professionalism, and continuous improvement are essential qualities for success in this role.

Requirements

Minimum 3–5 years of experience working with a leadership team and/or as an Executive Assistant.
Experience supporting senior leadership, business owners, and/or C-suite executives.
Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.
Prior experience using administrative, CRM, or other tracking software.
Post-secondary education in business administration, accounting, or a related field is preferred.
Experience working in a construction, transportation, manufacturing, or industrial environment is an asset.
Familiarity with the concrete or construction industry is an asset.
Proven ability to handle confidential information with discretion.
Strong written and verbal communication skills with a high degree of professionalism.
Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
High attention to detail and accuracy in financial data entry and document preparation.
Comfortable and professional in client-facing communication.
Strategic mind-set with a continuous improvement attitude.
Ability to provide creative solutions to resolve issues quickly.
Safety conscious mind-set.

Nice To Haves

Experience in a construction, transportation, or industrial environment is a strong asset.
Post-secondary education in business administration, accounting, or a related field is preferred.
Experience working in a construction, transportation, manufacturing, or industrial environment is an asset.
Familiarity with the concrete or construction industry is an asset.

Responsibilities

Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.
Research and book flights, hotels, and ground transportation for executive travel including managing itineraries and travel changes as needed.
Screen and manage incoming correspondence including email, phone calls, and mail while prioritizing and redirecting as appropriate.
Prepare, proofread, and format reports, presentations, correspondence, and other documents on behalf of senior leadership.
Coordinate and prepare materials for internal and external meetings including agendas, minutes, and follow-up action items.
Manage confidential information with the highest level of discretion and professionalism.
Track and follow up on outstanding action items, commitments, and deadlines on behalf of ownership.
Assist with planning and coordination of company events, meetings, and special projects.
Provide general administrative support including filing, document management, and office supply coordination.
Support the finance and accounting team with general administrative support, when available.
Serve as a point of contact for clients, customers, and external stakeholders on behalf of ownership.
Follow up with customers and clients regarding outstanding items, requests, and communications as directed.
Liaise with contractors, suppliers, and partners on behalf of ownership, as required.
Maintain accurate records of client communications and follow-up activities.
Process and reconcile credit card statements and ownership expense claims.
Champion the RMC safety culture, leading by example, including attending safety meetings, signing off on weekly HSEs, wearing PPE when required, identifying hazards, participating in safety investigations, etc.
Perform other tasks as required.