Executive Assistant

iSono Health Inc.•Sunnyvale, CA

About The Position

The Executive Assistant will provide critical support to our CEO and executive team while also gaining hands-on experience in startup building, product launch and marketing initiatives. This role is perfect for an organized, highly energized, A-player, detail-oriented individual with a passion for health technology and a drive to make a difference in people’s lives and in an organization. You serve as a vital force multiplier for a team accelerating toward next financing round closure and global commercial expansion. Moving beyond mere calendar management, you proactively anticipate organizational needs, safeguarding the CEO's bandwidth as our most critical asset. From investor relations to clinical partnership logistics, you execute across functions with absolute poise and precision. If you need to be told what to do next, this isn't your role. If you thrive on context-switching, operate with discretion, and take ownership of outcomes, read on.

Requirements

3+ years supporting a C-suite executive, startup or high-growth environment strongly preferred.
Unnervingly organized. You live by systems, not good intentions.
Exceptional written communication — you can refine an investor email or draft a LinkedIn post without hand-holding.
Strong confidentiality, discretion and high integrity.
Comfortable in the room when it matters: investor calls, partner meetings, board prep.
Proficient with Google Workspace, Microsoft, LinkedIn, Canva or equivalent tools.
Startup-ready: you don't wait for the process you build it.
Discreet, grounded, and unflappable under pressure.
Genuine interest in women's health, healthcare technology, or mission-driven work.
Proactive and positive attitude to work independently and initiate and complete projects.
Strong project management skills is required.

Nice To Haves

Possess excellent interpersonal and communication skills.
Demonstrate strong organizational and time management skills.
Maintain a high level of discretion and professionalism across personnel, legal, and financial matters
Creative and resourceful with an eagerness to learn.
Proficient in social media platforms and basic graphic design tools (a plus).
Medical device or life sciences experience is a meaningful plus.

Responsibilities

Provide comprehensive administrative support to the CEO and other executives.
Own CEO calendars, manages priorities, scheduling meetings, travel arrangements, and itineraries. Anticipate needs 2–3 steps ahead; resolve problems before they surface.
communication, including phone calls, emails, and correspondence.
Prepare presentations and reports for meetings and executive reviews.
Organize and maintain filing systems (both physical and digital).
Manage office logistics and ensure smooth day-to-day operations.
Assist the team with developing and implementing marketing campaigns.
Conduct market research and competitor analysis.
Create social media content (posts, graphics, etc.) to promote iSono Health's technology.
Support with content creation for website and marketing materials.
Manage and analyze social media engagement metrics.
Assist with event planning and execution (trade shows, conferences).
Support active fundraising: track investor pipeline, coordinate follow-ups, manage document flow.
Manage data room access, NDA execution, and due diligence document requests.
Coordinate scheduling and logistics for investor meetings, partner calls, and clinical site visits.