Executive Assistant

Ministry Brands•Alpharetta, GA

10d•Hybrid

About The Position

Ministry Brands is looking for a n Executive Assistant to the CEO to join our growing team! Who we are Ministry Brands is a leading provider of SaaS operational management systems, payments platforms, digital engagement tools and background screening solutions for faith-based, non-profit and for-profit organizations. We serve more than 95,000 customers as a trusted partner in digital transformation and enablement – advancing missions, driving efficiencies, and building engaged communities for more than four decades. The diverse and real-world experiences of our team members serving their communities makes us stronger together and enhances our ability to advance digital transformation for the greater good. Available Location: Alpharetta, GA Hybrid Working: In this role, you will split your time between working at the designated company office in Alpharetta, GA for a minimum of 4 days per week and will work remotely from your home address up to 1 day per week. Any changes to these work locations must follow the appropriate process as outlined in our handbook.

Requirements

Bachelor’s degree or an equivalent combination of education and experience
7+ years of experience supporting C-suite executives, ideally a CEO, or in related executive support, chief of staff, or operations roles
Demonstrated ability to handle highly confidential information with discretion
Office 365 experience : Microsoft Word, Excel, PowerPoint, Outlook, Teams
Advanced calendar management and travel coordination skills
Excellent verbal and written communication, organization and follow-up skills
Strong relationship-building skills with executives, Board members, and external stakeholders
Ability to work both individually and as a team member
Ability to work effectively and accurately within a fast-paced, deadline-driven environment
Exceptional attention to detail and time management

Nice To Haves

Passionate about supporting mission-driven leaders and enthusiastic about helping purpose-driven organizations
Experience supporting a CEO at a SaaS, technology, or PE-backed company, preferred
Notary Public certification, preferred

Responsibilities

Manage the CEO’s complex and dynamic calendar, prioritizing meetings, resolving conflicts, and ensuring time is aligned with strategic priorities
Coordinate domestic and international travel, including detailed itineraries, ground transportation, accommodations, and expense reconciliation
Serve as the primary point of contact between the CEO and internal leaders, Board members, and external partners , handling all interactions with professionalism and discretion
Prepare, edit, and proofread executive-level communications, presentations, reports, and Board materials
Coordinate Board of Directors meetings and executive leadership team meetings, including agenda preparation, materials distribution, logistics , and minutes
Manage confidential and sensitive information with the highest degree of integrity
Plan and execute internal and external events, offsites, and leadership meetings
Process expense reports, invoices, and purchase requests on behalf of the CEO
Conduct research and prepare briefing documents to prepare the CEO for meetings, speaking engagements, and stakeholder interactions
Track and follow up on action items and commitments stemming from CEO meetings
Partner with the broader executive support team and other EAs to align calendars and cross-functional priorities
Anticipate the CEO’s needs and proactively solve problems before they escalate