Executive Assistant

Avalara • UNAVAILABLE, UNAVAILABLE

3h • Remote

About The Position

Avalara is looking for an Executive Assistant to support C-Suite leadership within our Technology, Product, and Strategy organizations. You will have a variety of creative, coordination, and administrative responsibilities while serving as a trusted partner to executive leadership. Reporting to the Manager of Executive Assistants, this role is ideal for a proactive professional who enjoys solving problems, building relationships, and creating structure amidst competing priorities. Most importantly, be ready to feel The Power of Orange and have some FUN! This is a remote position in the United States.

Requirements

• 5+ years of professional experience supporting senior leaders or executives.
• Experience managing executive calendars, travel, meetings,
• Organizational skills and able to work across all levels of the organization.
• Experience managing confidential information
• Experience coordinating meetings, events, offsite events, or other executive engagements.
• Experience supporting leaders within technology, product, engineering, strategy, or other business organizations.
• Experience coordinating projects
• Experience working in a SaaS company
• Demonstrated curiosity and willingness to learn AI technical concepts, product development processes, and business strategy.
• You can anticipate challenges and address issues before they impact executive priorities.
• You are able to operate independently, take ownership, and make informed decisions.
• Demonstrate curiosity about Avalara's products, technology, customers, and business.
• You can identify opportunities to improve processes, increase efficiency, and enhance team effectiveness

Nice To Haves

• You’ll bring experience using AI and AI-related technologies, ready to thrive here.
• You’ll apply AI every day to business challenges - improving efficiency, contributing solutions, and driving results for your team, our company, and our customers.
• You’ll grow with AI by staying curious about new trends and best practices, and by sharing what you learn so others can benefit too.

Responsibilities

• Manage complex executive calendars, priorities, and communications
• Coordinate leadership meetings, offsite events, travel, and other executive activities from planning through execution.
• Prepare executives for meetings by coordinating agendas, materials, logistics, and follow-up actions.
• Build trusted relationships across the organization while serving as a primary contact for executive team members.
• Support priorities through presentations, expense management, and other administrative activities.
• Support special projects and projects by coordinating stakeholders, timelines, communications, and action items.
• Partner with CoS on executive operating rhythms, including staff meetings, leadership reviews, and planning processes.
• Develop an understanding of Avalara's technology, AI automation, products, and priorities while identifying opportunities to improve processes and team effectiveness.

Benefits

• Total Rewards
• In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses.
• Health & Wellness
• Benefits vary by location but generally include private medical, life, and disability insurance.
• Inclusive culture and diversity
• Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture. We also have a total of 8 employee-run resource groups, each with senior leadership and exec sponsorship.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed