Executive Assistant

Miele•Opelika, AL

About The Position

This role provides dedicated support to one or more professionals, managing calendars, scheduling meetings, and coordinating domestic and international travel arrangements. The position involves preparing expense reports, applying and implementing internal policies, and creating/preparing correspondence, presentations, and reports. The role offers global interaction and exposure to other levels of the organization, including handling confidential and sensitive information. Contact with others may be moderate to extensive and may involve problem resolution and negotiation. Responsibilities also include event and meeting coordination, involvement with project management, and participation in various teams, committees, and programs. The Executive Assistant will serve as a point of contact for site-wide communications, coordinate site events, and manage site visits from suppliers, company executives, and customers. This role may also involve managing small projects, coordinating customer visits, tracking budgets, and participating in complex projects. All other duties as required.

Requirements

High school diploma or equivalent required.
Minimum 5 years of relevant experience in a corporate or manufacturing environment
Internet/intranet skills with strong knowledge of PowerPoint, Word, Excel, SAP
Calendaring, and Travel & expense applications.
Ability to multi-task and prioritize workflow with minimal supervision.
Detail oriented.
Must possess good organization and follow-up skills.
Must have excellent communication skills to effectively communicate with all levels of professionals, both internal and external.
Must maintain a high level of confidentiality.

Nice To Haves

Some college coursework preferred.

Responsibilities

Provide dedicated support to one or more professionals.
Maintain / coordinate calendars and schedule meetings.
Coordinate domestic and international travel arrangements.
Prepare expense reports.
Apply and implement internal policies, provide guidance as needed.
Create / prepare correspondence, presentations, reports, and site incentive metrics.
Global interaction and exposure to other levels of the organization.
Exposure to and handling confidential / sensitive information.
Contact with others may be moderate to extensive and may involve problem resolution and negotiation.
Event and meeting coordination, involvement with project management and participates on various team, committees, and programs.
Serve as point of contact for site wide communications.
Coordinate site events.
Coordinate site visits from suppliers, company executives, and customers.
Manage small projects including but not limited to policy and procedure changes.
May coordinate customer visits.
May be responsible for budget tracking.
Involvement in complex projects
All other duties as required.