Executive Assistant

Flex•Austin, TX

9d•Onsite

About The Position

We are seeking an experienced and highly capable Executive Assistant to support the Office of the CEO at Flex, based on site at our Austin Corporate Headquarters. This role operates with a high level of ownership and visibility, providing both administrative and operational support to enable the CEO and leadership team to execute against key business priorities. As part of a small, high-performing team reporting to the Lead Executive Assistant to the CEO, this individual will help sustain the rhythm of the CEO’s office, manage complex workflows, and contribute to critical initiatives that support company growth. This position offers a unique opportunity to act as a trusted partner and play an integral role in a fast-paced, global environment.

Requirements

7–8+ years of executive administrative experience supporting C-suite or senior leaders in a fast-paced, global environment
Exceptional organizational, prioritization, and time management skills
Strong business judgment with a high level of discretion and professionalism
Excellent written and verbal communication skills, with confidence engaging senior stakeholders
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)

Responsibilities

Manage complex CEO calendaring, ensuring effective prioritization, conflict resolution, and alignment with key business milestones
Coordinate internal and external meetings, including logistics, materials, and virtual setup
Handle sensitive information with professionalism, discretion, and sound judgment
Manage communications, inquiries, and call handling on behalf of the executive
Support the execution of special projects, tracking milestones, deadlines, and deliverables
Prepare materials, presentations, and reports; conduct research as needed
Take meeting notes, track action items, and ensure follow-through
Maintain awareness of business priorities and proactively align executive support accordingly
Coordinate domestic and international travel logistics, including documentation and itinerary planning
Manage expense reporting processes, ensuring accuracy, timeliness, and compliance
Support budget tracking, bill payments, and resource planning as needed
Plan and support internal meetings and events, including leadership meetings, offsites, onboarding, and employee engagement activities
Partner cross-functionally with HR, Communications, Facilities, and other teams to ensure seamless execution
Collaborate closely with the broader Executive Assistant community on shared priorities and initiatives
Serve as a key liaison and gatekeeper for internal and external stakeholders, including senior executives
Build strong cross-functional relationships and maintain a clear “pulse of the business”
Support communication initiatives in partnership with internal communications teams