Executive Assistant

$65,000 - $70,000/Yr

The Darmanin Group - Montclair, NJ

Full-time - Mid Level

Montclair, NJ

About the position

The Executive Assistant at The Darmanin Group plays a crucial role in ensuring the smooth operation of the business by managing back-end administrative tasks. This position is designed for a detail-oriented individual who thrives in a fast-paced environment and is passionate about organization and efficiency. The Executive Assistant will support the owner and agents, allowing them to focus on closing deals while maintaining high standards of customer service and operational excellence.

Responsibilities

• Assisting and supporting the owner in all business and personal areas requiring assistance.
• Maintaining and optimizing database management systems.
• Screening and directing phone calls; managing correspondence effectively.
• Scheduling meetings and appointments to maximize productivity.
• Producing reports, presentations, and business briefs.
• Supporting multiple agents with administrative needs.
• Managing day-to-day office operations with precision and efficiency.
• Tracking expenses accurately and assisting in budget creation.
• Assisting clients to ensure they have a seamless and extraordinary experience.
• Overseeing lead management systems and ensuring data integrity.
• Marketing listings and promoting the team's brand via social media and other avenues.
• Guiding clients through the transaction and closing processes.
• (Eventually) Hiring, training, and holding team members accountable for their roles.

Requirements

• Outstanding organizational skills with exceptional attention to detail.
• Tech-savvy and adaptable to new systems and tools.
• Ability to multitask and prioritize daily workload effectively.
• Self-starter with strong time-management and problem-solving skills.
• Excellent interpersonal skills with superior written and oral communication abilities.
• Discretion, confidentiality, and a customer-focused mindset.
• College degree preferred; social media experience is a plus.
• Be willing to obtain a real estate license upon hiring (cost reimbursed by the team).
• Comfortable handling strong personalities and working in a high-energy environment.

Nice-to-haves

• Social media management experience.

Benefits

• Paid time off (PTO)
• Bonuses considered after a 60-day period
• Rapid growth potential