Executive Assistant

Verizon Communications - Basking Ridge, NJ

Full-time - Entry Level

Remote - Basking Ridge, NJ

Telecommunications

About the position

The Executive Assistant position at Verizon is designed to provide high-level administrative support to the Vice President of the Device Technology organization, as well as to the leadership team consisting of five Senior Directors. This role is crucial for ensuring smooth day-to-day operations, managing complex schedules, and facilitating effective communication within the team and with external partners. The position requires a proactive approach to problem-solving and efficiency improvements in office operations.

Responsibilities

• Providing high-level administrative support and organizational tasks to keep day-to-day operations running smoothly for the executive and his direct team.
• Coordinating complex calendars, including scheduling and arranging meetings while maintaining sensitivity to changing priorities.
• Coordinating on-site multi-day meetings which include catering, greeting guests, and external partner teams.
• Planning travel including extensive support of international travel for executives and their teams, managing expenses, and overseeing safe arrival/transport to and from various international locations.
• Creating, processing, inspecting, and validating team travel & expenses, ensuring compliance with travel policies.
• Managing sensitive matters with a high level of confidentiality and discretion.
• Acting as a representative and ambassador to external partners.
• Performing ad hoc project-related duties as requested.
• Finding new ways to increase office efficiency and innovative ways to support the team.

Requirements

• Bachelor's degree or one or more years of work experience.
• Willingness to work a hybrid schedule as set by your manager based out of a hub location.

Nice-to-haves

• Project management experience in the areas of strategic thinking, managing competing priorities, and a proactive mindset.
• Executive support experience.
• Proficiency in Google's G-Suite (e.g., Docs, Sheets) and Microsoft Office Suite (Word, Excel).
• Experience with facilitation and communication across all levels of the organization.
• Proficiency in verbal and written communication.
• Experience collaborating with internal and external partners.
• Experience building relationships with large complex teams in a high-performance environment.
• Five or more years of administrative experience.
• Experience with budget management and/or travel logistics, event planning.
• Experience working well independently and under pressure.

Benefits

• Hybrid work schedule with defined work location including work from home and office days.