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Executive Assistant to Vice President/General Manager
BAE Systems - Westminster, CO
posted about 2 months ago
About the position
The Executive Assistant to the Vice President/General Manager provides essential administrative support to the leadership of the Tactical Solutions Strategic Business Unit at BAE Systems. This role involves managing complex calendars, coordinating meetings, arranging travel, and maintaining confidentiality while interacting with various stakeholders. The position is integral to ensuring smooth operations within the executive team and requires a high level of professionalism and organizational skills.
Responsibilities
- Provide senior-level administrative support to the Vice President/General Manager and Deputy General Manager.
- Manage complex calendar coordination and meeting logistics.
- Draft written documents and arrange extensive travel.
- Handle accounting reconciliation and expense reporting.
- Plan events and support day-to-day operations of the office.
- Maintain confidentiality regarding sensitive information.
- Communicate executive decisions and maintain internal relationships.
- Demonstrate problem-solving and organizational agility.
- Establish effective working relationships within the department and company.
Requirements
- High School diploma or equivalent plus 6 or more years of related experience.
- Excellent administrative skills with heavy calendar management experience.
- Ability to complete complex travel and expense reports timely.
- Demonstrated project and event planning experience.
- Strong listening and communication skills.
Nice-to-haves
- Bachelor's degree.
- Secret security clearance or higher.
- 10+ years of experience as an Executive Assistant supporting executive-level management.
Benefits
- Health, dental, and vision insurance.
- Health savings accounts.
- 401(k) savings plan.
- Disability coverage.
- Life and accident insurance.
- Employee assistance program.
- Legal plan.
- Discounts on home, auto, and pet insurance.
- Paid time off and paid holidays.
- Paid parental leave.
- Paid military leave.
- Paid bereavement leave.
