Executive Assistant to the EEO Officer

City of New York•New York City, NY

10d•Onsite

About The Position

The NYC Department of Probation (DOP) is a world leader in working creatively and effectively with people under court-mandated community supervision. Through innovative partnerships with people and organizations throughout New York City, DOP provides opportunities for those on probation to access services and opportunities that positively impact their life trajectory. Following the best current data on “what works,” staff at DOP engage in meaningful relationships with those on probation to enhance community safety and decrease recidivism. The NYC Department of Probation Office of Equal Employment Opportunity (EEO) is charged with implementing the City’s Equal Employment Opportunity policies and standards across our citywide locations and works to prevent discrimination through training, outreach, education, and community building efforts. The Office of the EEO is dedicated to ensuring an anti-discrimination, anti-harassment and anti-retaliation workplace for all employees in accordance with NYC EEO Policy, as well as federal, state and local laws. Creating a diverse and inclusive community is essential to serving New Yorkers across our city. The Equal Employment Opportunity Executive Assistant will play a role in DOP’s efforts to ensure compliance with the City’s EEO Policy. Under the supervision of the EEO Director, the Executive Assistant will assist in the day-to-day operations of the EEO Office.

Requirements

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above.
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

Assist the EEO Director in supporting the delivery and tracking of agency training and maintaining compliance with the City of New York’s training requirements.
Perform administrative tasks such as scheduling meetings, preparing materials, updating databases, and supporting the office’s flow of communication.
Conduct research or data entry as needed to support compliance and equity-related projects
Develop and deliver EEO-related training programs for all DOP staff including working on Language Access training and other trainings, if applicable.
Maintain Regular Communication: Follow-up with staff members to ensure compliance with the City’s EEO mandated training.
Serve as the Disability Rights Coordinator (DRC)
Forward to the EEO officer each request for a reasonable accommodation upon receipt, including any supporting documentation.
Submit the accommodation request to the EEO officer on behalf of a requesting individual, as needed.
Ensure effective communication between applicants or employees and the EEO Office at every stage of the request and throughout the reasonable accommodation process.
Collaborate with other city agencies and internally schedule training for all DOP staff as needed.
Liaise with Human Resources, the General Counsel and any other Personnel within the agency to get the appropriate information to complete monthly, quarterly, and annual reports sent by the Department of Citywide Administrative Service
Manage special projects and perform other related duties, as required.
Organize programming and events for the Office of Equal Employment Opportunity across the agency to build community.