Executive Assistant to the Chief Technology Officer

$90,000 - $120,000/Yr

NBCUniversal - Englewood Cliffs, NJ

Full-time - Senior

Englewood Cliffs, NJ

Broadcasting and Content Providers

About the position

The Operations & Technology division of NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to the Chief Technology Officer (CTO). You will play a critical role in supporting the CTO in various administrative and operational tasks. This position requires exceptional organizational skills, a proactive mindset, and the ability to shift priorities as needed and manage several work streams at a time. The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual is expected to bring a C-Suite-level of experience and engagement to this role. They will work across the Operations & Technology organization as well as across NBCU/Comcast on behalf of the CTO.

Responsibilities

• Serve as a liaison between the CTO and other departments, team members, clients, stakeholders and outside vendors.
• Draft and edit internal and external communications, ensuring clarity and professionalism.
• Proactively manage and maintain the CTO's calendar, including scheduling internal and external meetings, coordinating travel, and organizing small- and large-scale meeting logistics.
• Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly.
• Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicable.
• Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings.
• Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval.
• Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actions.
• Coordinate internal group communications using newsletters, intranet postings, and messaging tools.
• Create and edit presentations, agendas, spreadsheets, and reports.
• Manage and organize executive files, physical and electronic, as required.
• Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required.

Requirements

• 5+ years of relevant experience maintaining a senior executive's phone, calendar, work and travel schedules.
• 10+ years of demonstrated career Executive Assistance experience.
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly.
• Exemplary interpersonal skills including a professional in-person and virtual presence.

Nice-to-haves

• Trustworthy - You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion.
• Systems savvy - You're proficient with the Microsoft Office 365 suite of tools; collaboration tools like Microsoft Teams and Slack; and you're capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals.
• Agile - Extremely flexible and able to shift priorities as needed and manage several work streams at a time.
• Conscientious - You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines.
• Resourceful - You're comfortable navigating a complex environment to obtain information and seek buy-in.
• Problem Solver - You adapt easily to changing priorities, thrive in solving problems and drive to results.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid leave
• Tuition reimbursement
• Variety of other discounts and perks