Executive Assistant to Head of Global Banking and Global Credit Americas

$120,000 - $150,000/Yr

BNP Paribas - New York, NY

Full-time - Mid Level

New York, NY

Credit Intermediation and Related Activities

About the position

CIB provides capital markets, securities services, financing, treasury and advisory solutions. The Bank's services are provided via three core business lines: Global Markets, Securities Services and Global Banking. CIB Americas is a multi-billion-dollar platform spanning North and South America, headquartered in New York, with major hubs across the US, Canada and Latin America. Candidates are measured on the following four performance drivers, which will dictate how individual impact is considered on the Americas platform: Results and Impact, Leadership and Collaboration, Client, Customer and Stakeholder Focus, and Compliance Culture and Conduct.

Responsibilities

• Calendar Management - Diligent, pro-active management of complex agenda and setting of meetings across all time zones
• Schedule and track client meetings and support, including Board and Regulatory meetings
• Domestic and International Travel arrangements; expense claims, expedited travel services
• Coordinate and effectively manage Microsoft Teams video conferences and weekly GBA wide calls (200+ participants)
• Preparation and coordination of departmental meetings, events, and Town Halls.
• Creating, editing and preparation of emails, organization charts and presentations.
• Managing logistics/schedules for visitors and supporting senior executives during their visits.
• Assist with the onboarding process of new hires and transfer candidates.
• Management of incoming and outgoing phone calls and communications
• Maintain and create e-mail distribution lists in Outlook
• Modification and distribution of departmental reports.
• Completion of any reasonable projects or tasks, as requested by management.
• The staff member will make use of several application systems including: iValua/MyPortal, MyIAM, My IT / SailPoint, Concur, Outlook, Microsoft Office Suite.

Requirements

• Willingness/Ability to work in the office 5 days per week from 7:30am-5:30pm.
• Education and Experience: Bachelor's degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services.
• 6-10yrs of proven experience as an Executive Assistant, supporting Department Heads or C-level executives, preferably within a financial institution.
• Demonstrate an in-depth understanding of office, IT and administrative management procedures and departmental and legal policies.
• Technical Skills: Competent in Word, PowerPoint and Excel.
• Administrative Skills: executive level calendar management, meeting management, time management, strategic planning of tasks, complex travel management, expense processing, phone management, and client handling.
• Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing.
• Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact.
• Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism.

Nice-to-haves

• Prior experience working at a global financial institution is strongly preferred.

Benefits

• Medical, dental and vision coverage
• 401(k) Savings Plan
• Backup childcare
• Life, accident and disability insurance
• Mental health support
• Paid time off