Executive Assistant I, District Improvement and Accountability

Cypress-Fairbanks Independent School District•Cypress, TX

17h•$48,178•Onsite

About The Position

This position serves as an Executive Assistant I within the District Improvement and Accountability department. The role involves providing comprehensive administrative support to an administrator, managing schedules, overseeing projects, and handling various departmental tasks. The ideal candidate will possess strong organizational skills, advanced proficiency in office software, and the ability to maintain confidentiality and work effectively in a fast-paced educational environment.

Requirements

High school diploma/GED equivalent
Some college preferred or administrative office experience
Minimum of 5 years of experience as an administrative secretary
Minimum of 3 years of experience in a public education setting preferred
Excellent English verbal and written communication skills
Strong organizational and time-management abilities
Detail-oriented
Ability to prioritize multiple tasks effectively
Advanced proficiency in Microsoft Office Suite, Google Workspace Tools, eSchool, and eFinance
Proven ability to maintain confidentiality and handle sensitive information with discretion
Experience managing complex schedules and overseeing projects
Ability to work independently and as part of a team
Demonstrating initiative in resolving issues and improving processes
Strong interpersonal skills, with the ability to build collaborative working relationships across departments and campuses

Nice To Haves

Some college preferred
Minimum of 3 years of experience in a public education setting preferred

Responsibilities

Prepare correspondence, forms, manuals, reports, and presentations.
Maintain physical and electronic department files and records.
Perform routine bookkeeping tasks and maintain department budget records.
Compile pertinent data as needed when preparing reports.
Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
Make meeting arrangements for department activities, including preparing materials, scheduling, and setting up facilities.
Maintain a schedule of appointments for the administrator and make travel arrangements.
Maintain calendar with department and assistant superintendent schedules.
Compile, monitor, and process personnel time and payroll records.
Perform other duties as assigned by the Assistant Superintendent.