Executive Assistant, Country President Canada

Novartis•Toronto, ON

21h•CA$71,487 - CA$99,240•Hybrid

About The Position

As Executive Assistant to the Country President, you will play a critical role in enabling effective leadership, decision-making, and operational excellence across Novartis Canada. You will act as a strategic partner, managing complex priorities, facilitating leadership team effectiveness, and ensuring seamless coordination across internal and external stakeholders. This position requires exceptional organizational skills, discretion, and the ability to operate in a fast-paced, highly dynamic environment.

Requirements

Experience in executive administration, business operations, or senior administrative support.
Proven experience supporting senior executives in complex, matrixed, or multinational environments.
Advanced calendar management, meeting coordination, travel planning, and expense management experience.
Strong organizational skills with ability to manage multiple priorities and stakeholders simultaneously.
High level of attention to detail, accuracy, and quality.
Strong judgment, discretion, and ability to handle confidential information
Excellent written and verbal communication skills.
Proactive mindset with ability to anticipate needs and solve problems independently.
AI-savvy mindset with ability to leverage digital tools to enhance efficiency.

Nice To Haves

Experience in pharmaceutical, healthcare, or highly regulated environments.
Strong exposure to senior leadership team operations and governance processes.

Responsibilities

Manage and optimize the Country President’s complex calendar, ensuring alignment with business priorities, governance, and key stakeholder engagements.
Act as a central coordination point for the Country President’s office, ensuring follow-up on key actions, deliverables, and decisions.
Plan and support Canada Leadership Team meetings, business reviews, and strategic sessions, including event planning, agendas, materials, and follow-ups.
Facilitate communication flow between the Country President, leadership team, global stakeholders, and internal partners.
Coordinate executive visits, internal events, and stakeholder engagements with high attention to detail and professionalism.
Manage confidential information with utmost discretion and integrity.
Support project tracking, reporting, and preparation of presentations, dashboards, and executive communications.
Manage domestic and international travel arrangements, itineraries, and logistics end-to-end.
Handle expense reporting, reconciliation, and compliance with internal policies.