Executive Assistant, Casting & Talent (Disney Branded Television)

About the position

At Disney Entertainment Television, you'll help us tell stories that touch millions of people around the globe and create new ways for us to connect with the world. Now is your opportunity to unleash your skills. Disney Branded Television is seeking an Executive Assistant to support the SVP and two Directors of Casting & Talent, with the primary focus on Disney Television Animation.

Responsibilities

• Maintain and organize calendar scheduling, phones, and collaborating with senior offices for travel arrangements, tickets, and events for the SVP and two Directors as needed.
• Prepare and schedule for various internal/external meetings such as casting concept calls, live casting sessions, department meetings and presentations.
• Create and contribute on lists, memos, meetings, talent reels, and events on behalf of VP.
• Aid in audio/visual needs for casting purposes (i.e. recording live sessions, playback and screenshare in meetings).
• Work with other assistants to ensure casting information is updated for SVP in a timely manner.
• Submit and track expense reports and purchasing requests for SVP, departmental supplies, and events through Casual Buyer, Concur, and internal finance.
• Assist in talent outreach initiatives including Actor Workshops and talent searches.
• Provide additional support to other executives and department as needed.
• Develops and maintains databases, distribution lists, mailing lists and filing systems.
• Maintain standards of strict confidentiality with respect to all matters and documents.
• Demonstrate strong communication and time-management skills, able to effectively communicate and manage tasks in a proactive and timely manner.
• Edit and upload actor materials such as auditions, demos, etc. via iMovie, Adobe Premiere, Final Cut Pro, Quicktime.

Requirements

• 1+ years supporting an executive in an administrative capacity in Casting, Agency or a Network/Studio.
• Experience building and maintaining filing systems and organizing and maintaining large amounts of data.
• Excellent verbal and written communication skills including telephone etiquette.
• Demonstrated proficiency with Microsoft Office, PowerPoint, Keynote, Word, Excel, and Outlook.
• Demonstrated organizational, detail-oriented, and proactive problem-solving skills.
• Knowledge of agencies, networks, and social media platforms.
• Strong pop culture knowledge, including but not limited to celebrities in movies, TV, music, digital and sports.
• Willingness to work a flexible schedule to accommodate overtime with short notice.
• Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision.
• Ability to work well under pressure, successfully coordinate multiple projects, and adaptable to fast paced changes.
• Ability to recognize a need and take ownership of its completion.
• Demonstrated ability to handle confidential and sensitive information.
• Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.
• Demonstrated interest in casting.

Nice-to-haves

• 2+ years of related experience.
• Familiarity with Final Cut Pro, Adobe Premiere, iMovie, Quicktime.
• Knowledge of SAP & Concur.
• Experience with managing talent.
• Someone with a passion for casting and talent.
• Strong social media knowledge.
• Experience with IMDB and Breakdown Services are preferable.

Benefits

• A bonus and/or long-term incentive units may be provided as part of the compensation package.
• Full range of medical, financial, and/or other benefits, dependent on the level and position offered.